Legal Practice Assistant

Dentons; Sydney; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Salary packaging

Salary sacrifice

Leave benefits

Flexible working

Job summary

Dentons Australia in Sydney is seeking an experienced Legal Practice Assistant to support the Dispute Resolution (commercial litigation) team on a full-time basis. You will work closely with senior Partners, manage matters from start to finish, and handle financial administration, document preparation, and litigation support.

Ideal candidates have a background in legal administration or are a law student with at least two years remaining, strong Word skills, experience with Elite or similar

Qualifications

• Experience in legal administration support or you are a law student with at least 2 years remaining, and demonstrated experience in legal support.
• Proficient in Word, including working with styles and templates.
• Experience using Elite or similar finance software for billing, reporting and matter management.
• Strong working knowledge of Outlook, Excel and PowerPoint, with the ability to produce professional quality documentation.
• A proactive, adaptable, and team oriented mindset.
• Fast, accurate and detail oriented work habits, with the ability to manage multiple deadlines.

Responsibilities

• Managing financial processes and the full life cycle of legal matters, including opening matters, conflict checking, high volume end of month billing, managing trust payments and disbursements, write offs, file closing, and archiving
• Editing, and preparing correspondence and legal documents
• Preparing and updating spreadsheets, reports, and presentations
• Preparing and collating Briefs to Counsel, chronologies, and court materials
• Coordinating meetings and travel arrangements, and liaising with chambers, government agencies, and other external stakeholders
• Liaising with clients, counsel, third parties and internal stakeholders with professionalism, confidence, and warmth
• Providing day to day administrative support, including answering calls, managing mail, printing, scanning, and document handling.

Skills

Legal administration

Billing & matter management

MS Word (styles/templates)

Outlook/Excel/PowerPoint

Attention to detail

Communication skills

Education

Law student with at least 2 years remaining

Tools

Elite

Job description

We have an outstanding opportunity for an experienced Legal Practice Assistant to join our Dispute Resolution (commercial litigation) team on a full-time, permanent basis in our Sydney office.

Supporting senior Partners and the legal team within a busy and high-performing practice, you will play an integral role in the team, providing exceptional legal administrative support while identifying opportunities to enhance processes and deliver outstanding service to both internal and external clients.

Key Responsibilities

Your primary focus will be supporting the effective management of matters from commencement through to completion, with a strong emphasis on financial administration, document, and litigation support. Your responsibilities will include:

• Managing financial processes and the full life cycle of legal matters, including opening matters, conflict checking, high volume end of month billing, managing trust payments and disbursements, write offs, file closing, and archiving
• Editing, and preparing correspondence and legal documents
• Preparing and updating spreadsheets, reports, and presentations
• Preparing and collating Briefs to Counsel, chronologies, and court materials
• Coordinating meetings and travel arrangements, and liaising with chambers, government agencies, and other external stakeholders
• Liaising with clients, counsel, third parties and internal stakeholders with professionalism, confidence, and warmth
• Providing day to day administrative support, including answering calls, managing mail, printing, scanning, and document handling.

About You

You will thrive in this role if you bring:

• A background in legal administration support or you are a law student with at least 2 years remaining, and demonstrated experience in legal support
• Strong proficiency in Microsoft Word, including working with styles and templates
• Experience using Elite or similar finance software for billing, reporting and matter management
• Strong working knowledge of Outlook, Excel and PowerPoint, with the ability to produce professional quality documentation
• A proactive, adaptable, and team oriented mindset
• Fast, accurate and detail oriented work habits, with the ability to manage multiple deadlines
• Discretion and professionalism when handling sensitive and confidential information.

This is a fantastic opportunity to become an integral member of a supportive, collaborative, and highly engaged team. You will work closely with an experienced team, providing essential support across a diverse range of interesting and complex matters while developing your skills and building a rewarding long-term career with Dentons.

Why Dentons

Dentons Australia offers a wide range of incentives aimed at embracing your authenticity, providing purpose, and strengthening your ongoing development.

We offer:

• Equitable salary packaging, incentive pay and rewards
• Salary continuous insurance (for permanent employees or employees on a 6 month or more maximum term contract basis)
• Salary sacrificing and novated leases
• 5 days Bonus Leave per year after 12 months of service
• Additional leave options
• Equal family leave for all genders (including kinship groups)
• Floating public holidays for days of cultural significance
• Offices designed for collaboration on Gadigal, Naarm, Yuggera, Kaurna and Whadjuk land
• Generous health and wellbeing programs
• Agile and flexible working for all
• Social and diversity networks providing year-round events
• Opportunities to undertake pro-bono legal work

Diversity, Equality & Inclusion

Embedded in our people is a passion to help others through the delivery of justice. It is through this that our commitment to inclusion, equity, and reconciliation has evolved. We are proud to say that by design, we have no single headquarters or dominant national culture, this means the unique perspectives, experiences, and identities of our people come together globally under one purpose to create an inclusive and accessible environment where anyone can thrive.