Legal & Governance Assistant

Australian Unity; Melbourne; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary + bonus program

Well-Being and Community leave days

14-week paid parental leave

Employee Referral Program

Employee Assistance Program

Discounts across Australian Unity

Flare benefits

Job summary

Australian Unity Limited is seeking a Legal Assistant in Melbourne on a permanent basis, with hybrid working options. The role supports the General Manager, Legal, Governance and Regulatory Assurance and the Wealth & Capital Markets legal team, handling diary management, meeting coordination, document support, and contract lifecycle processes.

The position requires experience in a legal assistant capacity, strong organisational skills, and proficiency with the Microsoft Office suite.

Qualifications

• Prior experience in a legal secretary or assistant role is an advantage.
• Experience working agilely in complex environments.
• Demonstrated ability to coordinate and perform a range of support and organisational functions at an executive level.
• Demonstrated ability to complete tasks to tight deadlines and the flexibility to handle changing priorities.
• Strong computer skills – up-to-date Microsoft Office Suite (Word, Excel, PowerPoint, Teams) as well as Outlook and diary management.

Responsibilities

• Provide executive support to the General Manager, Legal, Governance and Regulatory Assurance and the General Manager Risk & Compliance – Governance Services.
• Diary management and travel bookings; arrange meetings and organise conference calls.
• Enter Purchase Orders and process invoices; support the Legal team with non‑complex documents.
• Develop and maintain legal matter intake and reporting tools for the W&CM legal team, including leveraging AI where appropriate.
• Support contract lifecycle management and engagement with external legal service providers’ admin/finance teams.
• Monitor external legal fees and prepare regular spend reports.
• Assist with monthly Legal Dispute reporting for the Group Executive – Governance.

Skills

Executive support

Time management

Confidentiality

Microsoft Office

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Legal Assistant
Permanent (Open to Part time options too)
Melbourne | Hybrid Working

About us

Established in 1840, we are Australia's first wellbeing company, delivering health, wealth and care services for our members and the community.

As a social enterprise, we're motivated by our purpose to positively impact the wellbeing of millions. We reinvest profits to deliver products and services sustainably that matter most to our members, customers and the Australian community.

For us, Real Wellbeing encompasses the whole experience of life. It's about feeling supported in your health, connected with your community and empowered to live life on your terms.

About the Opportunity:

The Legal and Governance Assistant will support the General Manager, Legal, Governance and Regulatory Assurance, Wealth and Capital Markets (W&CM) as an executive assistant and provide broad support to the W&CM Legal, Governance and Regulatory Assurance team. This is a pivotal role that requires exceptional time management and organisational skills, high level of confidentiality, a proactive and flexible attitude, maturity, attention to detail, the ability to work autonomously to oversee a diverse range of support functions across the business

• Support the General Manager, Legal Wealth & Capital Markets and the General Manager Risk & Compliance - Governance Services with:
• Diary Management and booking of travel
• Arranging of meetings in a timely and convenient manner
• Organisation of conference calls
• Entry of Purchase Orders and payment of invoices
• Support the Legal team within Wealth & Capital Markets (W&CM) with preparation of non-complex legal documents and communications
• Champion effective matter and document management for the W&CM legal team
• Develop and maintain legal matter in-take and reporting tools for the W&CM legal team, including by leveraging AI technology
• Proactively support operational processes for contract lifecycle management for the W&CM platform
• Engagement with external legal service providers' administrative and finance teams
• Monitoring external legal fees and producing regular spend reports
• Support the preparation of monthly Legal Dispute reporting for the Group Executive - Governance, including coordination with legal teams and collating inputs
• Legal administration support

About You:

• Prior experience in a legal secretary or assistant role is an advantage
• Experience working agilely in complex environments
• Demonstrated ability to coordinate and perform a range of support and organisational functions at an executive level
• Demonstrated ability to complete tasks to tight deadlines and the flexibility to handle constantly changing priorities
• Strong computer skills - up to date Microsoft Office Suite (Word, Excel PowerPoint, teams) as well as Microsoft Outlook email and diary management

Why Join Us?

You will enjoy a range of great employee benefits and rewards including:

• Competitive salary + bonus program
• Enjoy additional yearly Well-Being and Community leave days
• 14-week paid parental leave, with equal benefit for both parents
• Employee Referral Program
• Employee Assistance Program - support and assistance for you and your partner at those times in life when you need it most
• Discounts across the Australian Unity business including Private Health Insurance, General Insurance + more!
• Access Flare benefits including everyday discounts, premium perks, salary packaging options and wellbeing support

For further benefits visit: https://www.australianunity.com.au/careers/culture

Australian Unity is an Equal Opportunity employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally and linguistically diverse backgrounds and, mature aged people.