Legal Billing & Admin Specialist

Excolo Partners Pty; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Excolo Partners Pty is seeking a Legal Administrative Assistant to support the in-house Legal team with a strong billing focus and comprehensive administrative duties. The role involves diary management, travel, expenses, onboarding and event coordination alongside ownership of legal billing and PO processing.

You will work closely with Accounts Payable and Risk & Compliance to ensure accurate invoicing, timely payments and audit readiness, while looking for opportunities to streamline processes

Qualifications

• 2–5 years supporting a team in an administrative or coordination capacity, ideally in a law firm or professional services
• Exposure to invoicing, AP or purchase-to-pay; ERP experience is a bonus
• Keen to learn full purchase-to-pay cycle (POs to service receipting and invoice matching)
• Sharp attention to detail and solid Excel
• Clear communicator with stakeholders across multiple business units and external law firms
• Well organised, able to balance priorities and meet deadlines
• Proactive, process-minded with a focus on efficiency
• Discretion with confidential financial and legal information

Responsibilities

• Provide admin support across the Legal team including diary coordination, meeting bookings and document management
• Take ownership of legal billing, coding invoices to the correct entity, cost centre and GL account
• Raise POs in the ERP and complete service receipting to ensure timely payments
• Reconcile POs, receipts and invoices and follow up anything out of alignment
• Keep open POs current and follow up on outstanding items
• Work with Accounts Payable to monitor invoice status and unblock late payments
• Run monthly accruals with internal stakeholders
• Support Risk & Compliance with their billing and documentation
• Keep billing records clean and audit-ready and assist during audits
• Identify opportunities to improve billing workflows and ERP processes

Skills

Invoicing

AP / P2P exposure

ERP experience

Excel

Stakeholder communication

Organised / multitask

Discretion with confidential info

Tools

ERP systems

MS Excel

Job description

Excolo Partners Pty is seeking a Legal Administrative Assistant to support the in-house Legal team with a strong billing focus and comprehensive administrative duties. The role involves diary management, travel, expenses, onboarding and event coordination alongside ownership of legal billing and PO processing.

You will work closely with Accounts Payable and Risk & Compliance to ensure accurate invoicing, timely payments and audit readiness, while looking for opportunities to streamline processes