Legal Billing & Admin Coordinator (SAP-savvy)

Vinova; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Company shares offered

Lunches paid

Job summary

Vinova is partnering with an established international business to recruit a Billing Administrator for its Sydney-based team. You will focus on legal billing, processing invoices, raising purchase orders, and completing service entry sheets while coordinating monthly accruals.

You’ll liaise with outside counsel, vendors and internal teams to resolve issues, ensure accurate records, and support SAP processes. Strong attention to detail is essential.

Qualifications

• 2–5 years’ experience in an administrative or team-support role.
• Experience in legal, professional services, accounts payable or similar.
• Some exposure to billing, invoice processing or purchase-to-pay processes.
• SAP or other ERP experience would be advantageous.
• Strong attention to detail and confidence investigating discrepancies.
• Excellent organisational and time-management skills.
• Ability to manage competing priorities and changing deadlines.
• Strong written and verbal communication skills.
• Solid Microsoft Excel skills.
• Work closely with an in-house Legal team.

Responsibilities

• Process invoices from outside counsel and other legal vendors.
• Accurately code invoices to the correct legal entity, cost centre and general ledger account.
• Create and manage purchase orders for legal matters and vendor engagements.
• Complete service entry sheets and support timely vendor payments.
• Match invoices against purchase orders and resolve discrepancies. Monitor open purchase orders and follow up on outstanding items.
• Liaise with Accounts Payable, internal stakeholders and vendors regarding invoice queries.
• Coordinate monthly legal accrual requests.
• Maintain accurate, complete and audit-ready billing records.
• Support improvements to legal billing and SAP processes.
• Provide diary, correspondence, filing and document-management support.
• Coordinate meetings, travel, expenses and documents for signature.
• Assist with onboarding, team events and other administrative projects.

Skills

Administrative experience

Team support

Billing knowledge

Invoice processing

Discrepancy investigation

Excel proficiency

Written communication

Verbal communication

Attention to detail

In-house legal collaboration

Tools

SAP

ERP systems

Job description

Vinova is partnering with an established international business to recruit a Billing Administrator for its Sydney-based team. You will focus on legal billing, processing invoices, raising purchase orders, and completing service entry sheets while coordinating monthly accruals.

You’ll liaise with outside counsel, vendors and internal teams to resolve issues, ensure accurate records, and support SAP processes. Strong attention to detail is essential.