Legal Assistant - Financial Services

Nulsen Disability Services; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Dress for your day

Discounted health insurance

Employee Assistance Program

Gym discounts

Study and exam leave

Referral bonus

Other amazing perks

Job summary

Mills Oakley in Melbourne is seeking a client-focused Legal Assistant to support our Melbourne Financial Services team, including our Partner Adeline Hiew. The role involves handling client inquiries, preparing legal and proposal documents, diary management, file opening/closing, billing, and document formatting.

The ideal candidate will have at least 2 years of experience, be proficient in Outlook, Excel, PowerPoint, Word, and legal document management systems, with strong task prioritisation

Qualifications

• 2+ years experience as a Legal Assistant or in a legal support role.
• Proficient with Outlook, Excel, PowerPoint and Word.
• Experience with time management and billing systems.

Responsibilities

• Answer phone calls and assist with client inquiries and business development.
• Prepare legal and proposal documents.
• Manage diary/calendar and scheduling.
• Open and close files; ensure accurate document filing.
• Handle billing processes and client invoicing.
• Mail-merge documents and format materials.

Skills

Client service

Excellent communication

Fast-paced environment

Tools

Outlook

Excel

PowerPoint

Word

Legal document management

Billing systems

Job description

We are looking for a client-focused and experienced Legal Assistant to work in our Melbourne Financial Services team.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

We are looking for a client-focused and experienced Legal Assistant to work in our Melbourne Financial Services team, supporting our Partner, Adeline Hiew.

Responsibilities will include the following:

• Answering phone calls and assisting with client enquiries and business development initiatives;
• Preparing legal documents and proposal documents:
• Diary management;
• Opening and closing files;
• Billing;
• Mail merging documents and formatting;

Who We Are Looking For

The ideal candidate will have a professional approach and excellent communication skills, with a client service focus. You will be a career Legal Assistant with at least 2 years’ experience. You will be proficient in Outlook, Excel, PowerPoint, Word and various legal document management, time management and billing systems. The successful candidate will demonstrate expertise in prioritising tasks, displaying initiative and have good attention to detail. You will have the ability to work in a fast-paced environment that is deadline-driven. Please note that this is a full-time, office-based position and does not offer work-from-home flexibility.

This is a great opportunity for someone looking to take the next step in their career in a fun, fast paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!