Legal Assistant - Family Law

Mills Oakley; Melbourne; On-site; AUD 60,000 - 78,000; Full time

Benefits offered by this job

Dress for your day

Discounted health insurance

Employee Assistance Program

Gym discounts across Australia

Referral bonus

Other perks

Job summary

Mills Oakley is seeking an experienced Legal Assistant to support two senior partners in Melbourne’s Family Law practice. The role requires exceptional diary and file management, accurate document preparation, and precise billing with trust controls.

You will thrive under pressure, handle competing priorities gracefully, and contribute to a collaborative, client-focused team. Core hours are 8.30am–5pm with occasional overtime.

Qualifications

• 3+ years’ experience in professional services in a family law environment.
• Excellent communication and diary management skills with a client service focus.
• Ability to work in a team and follow directions.
• Proficient in MS Word and formatting; good experience in Dictaphone typing (75 WPM).
• Able to prioritise tasks, meet deadlines and manage multiple priorities.

Responsibilities

• Opening and closing files.
• Diary management.
• Preparing legal documents and letters.
• Billing and managing trust and office receipts.
• Coordinating team meetings/events.
• File management and paralegal work, including liaison with clients, barristers and courts.

Skills

Diary management

Client service focus

Excellent communication

Team player

Dictaphone typing

Typing 75 WPM

Tools

MS Word

Job description

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting and challenging opportunity has arisen for an experienced Legal Assistant to join our dynamic Melbourne Family Law practice.

In this fast-paced role, you will provide critical support to two highly respected and exceptionally busy partners, both accredited specialists in Family Law. Their practices are demanding and complex, requiring a Legal Assistant who thrives under pressure and can confidently manage competing priorities with grace and precision.

Responsibilities will include the following:

• Opening and closing files;
  
• Diary management;
  
• Preparing legal documents and letters;
  
• Billing/managing trust and office receipts, etc;
  
• Coordinating team meetings/events; and
  
• File management/paralegal work (including liaison with clients, barristers, courts etc).

Who We Are Looking For

The ideal candidate will have 3+ years’ experience working in professional services in a family law environment. You will have excellent communication and diary management skills, with a client service focus are essential, as well as the ability to work in a team and follow directions. You will be proficient in MS Word and formatting, as well good experience in Dictaphone typing, with a typing speed of at least 75 WPM. You will have the ability to prioritise tasks, display initiative, have good attention to detail and a proven history of meeting deadlines. The core office hours are 8.30am to 5pm, however, extra hours maybe necessary during busy periods.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!