Legal Assistant — Billing, Travel & Admin Support

Smith Bailey Legal Recruitment; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Smith Bailey Legal Recruitment is seeking an experienced Legal Assistant for its busy Perth office, supporting a high-velocity international law firm. This full-time, permanent position may consider a four-day week for the right candidate, reflecting a flexible approach to work.

You will work closely with senior lawyers and the team to ensure smooth operations, manage diaries, billing tasks, matter management and document preparation in a fast-paced legal environment.

Qualifications

• Experience as a Legal Assistant or similar legal support role.
• Billing and financial administration experience, including bill preparation.
• Excellent organisational skills with ability to manage multiple priorities.
• Proactive, independent working style.
• Attention to detail and accuracy.
• Strong MS Office skills, especially PowerPoint.
• Strong communication and interpersonal skills.
• Ability to build relationships with lawyers, clients and stakeholders.
• Commercially minded and solutions-focused.
• Willingness to be part of a collaborative team.

Responsibilities

• Managing complex diaries and coordinating meetings and appointments
• Arranging domestic and international travel
• Preparing bills and assisting with billing and financial administration
• Assisting with matter management and general file administration
• Preparing presentations, reports and client documentation
• Managing electronic files, documents and archiving
• Maintaining accurate client and matter information
• Liaising with lawyers, clients and internal business services teams
• Providing proactive administrative support and ensuring deadlines and priorities are effectively managed

Skills

Billing & financial administration

Organisational skills

Independent working style

Communication skills

Tools

Microsoft Office

Microsoft PowerPoint

Job description

Smith Bailey Legal Recruitment is seeking an experienced Legal Assistant for its busy Perth office, supporting a high-velocity international law firm. This full-time, permanent position may consider a four-day week for the right candidate, reflecting a flexible approach to work.

You will work closely with senior lawyers and the team to ensure smooth operations, manage diaries, billing tasks, matter management and document preparation in a fast-paced legal environment.