Legal Assistant

Smith Bailey Legal Recruitment; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Smith Bailey Legal Recruitment is seeking an experienced Legal Assistant for its busy Perth office, supporting a high-velocity international law firm. This full-time, permanent position may consider a four-day week for the right candidate, reflecting a flexible approach to work.

You will work closely with senior lawyers and the team to ensure smooth operations, manage diaries, billing tasks, matter management and document preparation in a fast-paced legal environment.

Qualifications

• Experience as a Legal Assistant or similar legal support role.
• Billing and financial administration experience, including bill preparation.
• Excellent organisational skills with ability to manage multiple priorities.
• Proactive, independent working style.
• Attention to detail and accuracy.
• Strong MS Office skills, especially PowerPoint.
• Strong communication and interpersonal skills.
• Ability to build relationships with lawyers, clients and stakeholders.
• Commercially minded and solutions-focused.
• Willingness to be part of a collaborative team.

Responsibilities

• Managing complex diaries and coordinating meetings and appointments
• Arranging domestic and international travel
• Preparing bills and assisting with billing and financial administration
• Assisting with matter management and general file administration
• Preparing presentations, reports and client documentation
• Managing electronic files, documents and archiving
• Maintaining accurate client and matter information
• Liaising with lawyers, clients and internal business services teams
• Providing proactive administrative support and ensuring deadlines and priorities are effectively managed

Skills

Billing & financial administration

Organisational skills

Independent working style

Communication skills

Tools

Microsoft Office

Microsoft PowerPoint

Job description

The Role

Our client is a highly regarded international law firm seeking an experienced Legal Assistant to join its Perth office, supporting a busy team. This is a full-time, permanent position, although a four day week may be considered for the right candidate. Working closely with senior lawyers and the wider team, you will play an important role in ensuring the smooth and efficient running of the practice. This is a varied position suited to someone who is organised, proactive and confident managing competing priorities in a fast-paced legal environment.

Key Responsibilities

• Managing complex diaries and coordinating meetings and appointments
• Arranging domestic and international travel
• Preparing bills and assisting with billing and financial administration
• Assisting with matter management and general file administration
• Preparing presentations, reports and client documentation
• Managing electronic files, documents and archiving
• Maintaining accurate client and matter information
• Liaising with lawyers, clients and internal business services teams
• Providing proactive administrative support and ensuring deadlines and priorities are effectively managed

About You

The successful candidate will ideally have:

• Previous experience as a Legal Assistant, Practice Assistant, Executive Assistant or similar legal support role
• Strong billing and financial administration experience, including bill preparation
• Excellent organisational skills and the ability to manage multiple priorities
• A proactive approach with the confidence to work independently
• Strong attention to detail and a high level of accuracy
• Excellent Microsoft Office skills, particularly PowerPoint
• Strong communication and interpersonal skills
• The ability to build effective working relationships with lawyers, clients and internal stakeholders
• A professional, commercially minded and solutions-focused approach
• A genuine willingness to be part of a collaborative and supportive team

The Opportunity

This is an excellent opportunity to join a highly regarded international law firm and work alongside an experienced and collaborative legal team. You will be joining a professional environment where your contribution will be valued and where there is genuine scope to develop your skills and build on your legal support experience. If you are an experienced legal support professional looking for a new opportunity within a leading firm, I would be very interested in hearing from you.