Legal Assistant

Talent International; Sydney; On-site; AUD 75,000 - 98,000; Full time

Job summary

Talent is seeking a Legal Team Assistant in Sydney to support two Deputy General Counsels and the General Manager, Legal Operations. This is an initial 4-6 week contract with a view to permanency, based in Sydney CBD and five days onsite with an ASAP start.

You will manage diaries, prepare legal documents, process invoices and maintain team records while ensuring day-to-day operations run smoothly for a busy legal team.

Qualifications

• Previous team administration experience within legal or financial services.
• Familiarity with legal processes and matter-management systems.
• Strong Microsoft Word, Excel, PowerPoint and Outlook skills.
• Experience with iManage, PeopleSoft or similar systems would be advantageous.

Responsibilities

• Manage diaries and coordinate internal and external meetings, including room bookings, agendas, papers and catering.
• Prepare, format and maintain legal documents, correspondence and matter files.
• Process invoices and reconcile corporate card transactions.
• Maintain team registers covering contracts, invoices, leave and professional development.
• Monitor the shared legal administration inbox and follow up on requests.
• Arrange travel and accommodation for senior team members.
• Assist with contract execution, reporting and legal operations projects.
• Support onboarding, system access and general office administration.
• Provide backup support to the Executive Assistant when required.

Skills

Team administration

Legal/financial services admin

Microsoft Word, Excel, PowerPoint, and

Tools

iManage

PeopleSoft

Job description

Initial 4-6 week contract with a view to converting to permanent

Sydney CBD | Five days onsite | ASAP start

Legal Team Assistant

• $470 per day including super

• Initial 4-6 week contract with a view to converting to permanent

• Sydney CBD | Five days onsite | ASAP start

About the opportunity

Join an established financial services organisation as a Legal Team Assistant, providing administrative and legal operations support to two Deputy General Counsels and the General Manager, Legal Operations.

Reporting to the Executive Assistant to the Group General Counsel and Company Secretary, you’ll help keep a busy legal team organised and ensure day-to-day operations run smoothly.

Key responsibilities

• Manage diaries and coordinate internal and external meetings, including room bookings, agendas, papers and catering.
• Prepare, format and maintain legal documents, correspondence and matter files.
• Process invoices and reconcile corporate card transactions.
• Maintain team registers covering contracts, invoices, leave and professional development.
• Monitor the shared legal administration inbox and follow up on requests.
• Arrange travel and accommodation for senior team members.
• Assist with contract execution, reporting and legal operations projects.
• Support onboarding, system access and general office administration.
• Provide backup support to the Executive Assistant when required.

About you

You’re an organised and proactive administrator who enjoys supporting a busy team. You bring strong attention to detail, clear communication skills and confidence managing competing priorities and confidential information.

You’ll also have:

• Previous team administration experience within legal or financial services.
• Familiarity with legal processes and matter management systems.
• Strong Microsoft Word, Excel, PowerPoint and Outlook skills.
• The ability to work independently and build effective working relationships.
• Experience with iManage, PeopleSoft or similar systems would be advantageous.