Legal Asisstant

David Landa Stewart Pty Limited; Sydney; Hybrid; AUD 70,000 - 115,000; Full time

Benefits offered by this job

CBD location

Hybrid work

Strong Partner interaction

Long-term development

Job summary

David Landa Stewart Pty Limited in Sydney CBD seeks a mature, organized Legal Assistant to support attorneys and office operations. The role focuses on document management, correspondence, and client onboarding, with hybrid, full-time work.

You will draft court documents, file pleadings, manage diaries, answer calls, and assist with invoices and billing. Ideal candidates have 1–2 years legal admin experience and proficiency in Lexis Nexis Affinity; strong communication and teamwork are essential.

Qualifications

• 1–2 years of experience in a similar legal admin role.
• Proficient with Lexis Nexis Affinity preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Experience as a legal secretary/assistant desirable.

Responsibilities

• Organize and maintain documents in filing system.
• Filing pleadings with court clerk.
• Prepare affidavits and legal documents for attorneys.
• Greet visitors and manage phone calls.
• Schedule appointments and meetings.
• Assist with onboarding new clients including conflict checks.
• Process invoices and monitor outstanding fees.
• Draft court documents in compliance with rules and deadlines.
• Handle mail, data entry, and photocopying.
• Maintain diaries and coordinate calendar.
• Support the drafting of bills and processing of invoices.

Skills

Excellent communication

Organization

Time management

Legal secretary experience

Lexis Nexis Affinity

Teamwork

Independent work

Positive attitude

Education

High school diploma or equivalent

Tools

Lexis Nexis Affinity

Microsoft Office

Job description

Job Description

We are a boutique legal firm located across the road from the Broadway Shopping Centre. We are seeking a mature highly organized and detail-oriented Legal Assistant to join our team. The successful candidate will be responsible for providing administrative support to the office and ensuring the smooth running of day-to-day operations. The ideal candidate will have excellent communication skills, be able to multitask, and have a positive attitude.

Responsibilities

• Organizing and maintaining documents in a paper or electronic filing system
• Filing pleadings with court clerk.
• Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action.
• Preparing affidavits, legal correspondence and other documents for attorneys.
• Greet and welcome visitors in a professional and friendly manner
• Answer and direct phone calls to the appropriate person or department
• Schedule appointments and meetings
• Assist with administrative tasks such as filing, data entry, and photocopying
• Manage incoming and outgoing mail and packages
• Provide general administrative support to the team as needed
• Manage diaries and schedule meetings
• Prepare, format, and amend legal documents and correspondence
• Draft court documents in compliance with relevant rules and deadlines
• Conduct document formatting, proofreading, and version control
• Manage electronic and hard copy document filing
• Assist with onboarding new clients, including file openings and conflict checks
• Support the drafting of bills and processing of invoices
• Monitor outstanding fees and process expenses
• Support the drafting of bills and processing of invoices

Qualifications

• High school diploma or equivalent
• 1-2 years of experience in a similar role
• Experience with Lexis Nexis Affinity would be highly regarded
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Experience as a legal secretary/assistant or a similar role
• Excellent foundation of administration/clerical skills
• Demonstrated understanding of personal injury matters and procedures (desirable)

Benefits

• Up to $115,000 package
• Supportive and collaborative team environment
• CBD location
• Exposure to a busy commercial practice with strong Partner interaction
• Opportunity for long-term development

Location: Sydney CBD

Contract: Full-time - Hybrid