Lease Administrator

Hungry Jack's; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Hungry Jack's is seeking a Property Lease Administrator to join our National Support Centre. You will manage lease data, review rental invoices, and reconcile property outgoings to ensure accuracy and lease compliance.

You will work with Property, Finance and Accounts Payable teams, interpreting lease terms, maintaining records in SharePoint, and delivering timely rent reviews and reconciliations.

Qualifications

• Experience in property, lease administration, finance, accounting or a similar analytical/administrative role.
• Tertiary qualifications in accounting, finance, property or related field.
• Strong numerical and analytical skills.

Responsibilities

• Maintaining accurate and up-to-date property and lease information within our database.
• Reviewing monthly rental invoices against lease terms and coordinating payments with Accounts Payable.
• Reviewing and calculating rent reviews, adjustments and applicable back charges.
• Monitoring critical lease dates and ensuring required actions are completed on time.
• Reviewing and reconciling budgeted and actual property outgoings.
• Identifying and investigating discrepancies, unusual increases and charges that may not be payable under the relevant lease.
• Reviewing sundry property charges and invoices for accuracy.
• Reviewing turnover rent calculations against applicable lease thresholds and percentages.
• Coordinating with Finance regarding turnover sales and turnover rent requirements.
• Preparing monthly summaries and reconciliations of rental and outgoing adjustments.
• Maintaining accurate supporting documentation and records in SharePoint.
• Responding to queries from internal stakeholders, landlords and managing agents

Skills

Analytical

Organisational skills

Attention to detail

Strong numerical skills

Communication

Education

Tertiary qualifications in accounting/finance/property

Tools

Microsoft Excel

SharePoint

Accounts payable software

Job description

The Careers are Better at Hungry Jack's!Hungry Jack’s – National Support CentreWe’re looking for a highly organised and detail-focused Property Lease Administrator to join our Property team and support the administration, tracking and reconciliation of occupancy costs across our national restaurant portfolio.This role will suit someone who enjoys working with numbers, leases and financial information and has the attention to detail to ensure rental payments, outgoings and other property costs are accurate and processed in line with lease requirements.About the RoleWorking closely with our Property, Finance and Accounts Payable teams, you’ll be responsible for managing and maintaining key property and occupancy cost information.Your responsibilities will include:Maintaining accurate and up-to-date property and lease information within our databaseReviewing monthly rental invoices against lease terms and coordinating payments with Accounts PayableReviewing and calculating rent reviews, adjustments and applicable back chargesMonitoring critical lease dates and ensuring required actions are completed on timeReviewing and reconciling budgeted and actual property outgoingsIdentifying and investigating discrepancies, unusual increases and charges that may not be payable under the relevant leaseReviewing sundry property charges and invoices for accuracyReviewing turnover rent calculations against applicable lease thresholds and percentagesCoordinating with Finance regarding turnover sales and turnover rent requirementsPreparing monthly summaries and reconciliations of rental and outgoing adjustmentsMaintaining accurate supporting documentation and records in SharePointResponding to queries from internal stakeholders, landlords and managing agentsAbout YouYou’ll be someone who is analytical, organised and highly detail-oriented, with the ability to manage multiple priorities and deadlines while maintaining a high level of accuracy.Ideally, you’ll bring:Previous experience in property, lease administration, finance, accounting or a similar analytical/administrative roleTertiary qualifications, preferably with an accounting, finance, property or related backgroundStrong numerical and analytical skillsExcellent attention to detail and a focus on accuracyThe ability to interpret lease terms and apply them to payments, reviews and reconciliationsStrong organisational skills and the ability to work to tight deadlinesConfidence working with financial information, invoices and reconciliationsStrong Microsoft Office skills, particularly ExcelClear communication skills and the confidence to work with a range of intenal and external stakeholdersExperience within retail property, commercial leasing, lease administration or occupancy cost management would be particularly advantageous.