Lease Administrator

Hungry Jacks; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Hungry Jack’s – National Support Centre is seeking a highly organized Property Lease Administrator to support the administration, tracking and reconciliation of occupancy costs across the national restaurant portfolio.

You’ll collaborate with Property, Finance and Accounts Payable to manage lease information and ensure rental payments and outgoings align with lease terms, while maintaining accuracy and timeliness in a fast-paced retail environment.

Qualifications

• Experience in property/lease administration, finance or a related analytical/administrative role
• Tertiary qualifications in accounting, finance or property preferred
• Strong numerical and analytical skills with high accuracy
• Excellent attention to detail and ability to meet deadlines
• Ability to interpret lease terms and apply them to payments and reconciliations

Responsibilities

• Maintain up-to-date property and lease information in the database
• Review monthly rental invoices against lease terms and coordinate payments
• Calculate rent reviews, adjustments and back charges
• Monitor critical lease dates and ensure actions are completed on time
• Review and reconcile budgeted vs actual property outgoings
• Investigate discrepancies and charges not payable under lease
• Review sundry property charges and turnover rent calculations
• Prepare monthly summaries and reconciliations of rental adjustments
• Maintain supporting documents in SharePoint
• Respond to queries from internal and external stakeholders

Skills

Numerical skills

Analytical thinking

Attention to detail

Organised

Excel skills

Education

Accounting/Finance degree

Tools

SharePoint

Job description

Hungry Jack’s – National Support Centre

The Careers are Better at Hungry Jack's!

We’re looking for a highly organised and detail-focused Property Lease Administrator to join our Property team and support the administration, tracking and reconciliation of occupancy costs across our national restaurant portfolio.

This role will suit someone who enjoys working with numbers, leases and financial information and has the attention to detail to ensure rental payments, outgoings and other property costs are accurate and processed in line with lease requirements.

About the Role

Working closely with our Property, Finance and Accounts Payable teams, you’ll be responsible for managing and maintaining key property and occupancy cost information.

Your responsibilities will include:

• Maintaining accurate and up-to-date property and lease information within our database
• Reviewing monthly rental invoices against lease terms and coordinating payments with Accounts Payable
• Reviewing and calculating rent reviews, adjustments and applicable back charges
• Monitoring critical lease dates and ensuring required actions are completed on time
• Reviewing and reconciling budgeted and actual property outgoings
• Identifying and investigating discrepancies, unusual increases and charges that may not be payable under the relevant lease
• Reviewing sundry property charges and invoices for accuracy
• Reviewing turnover rent calculations against applicable lease thresholds and percentages
• Coordinating with Finance regarding turnover sales and turnover rent requirements
• Preparing monthly summaries and reconciliations of rental and outgoing adjustments
• Maintaining accurate supporting documentation and records in SharePoint
• Responding to queries from internal stakeholders, landlords and managing agents

About You

You’ll be someone who is analytical, organised and highly detail-oriented, with the ability to manage multiple priorities and deadlines while maintaining a high level of accuracy.

Ideally, you’ll bring:

• Previous experience in property, lease administration, finance, accounting or a similar analytical/administrative role
• Tertiary qualifications, preferably with an accounting, finance, property or related background
• Strong numerical and analytical skills
• Excellent attention to detail and a focus on accuracy
• The ability to interpret lease terms and apply them to payments, reviews and reconciliations
• Strong organisational skills and the ability to work to tight deadlines
• Confidence working with financial information, invoices and reconciliations
• Strong Microsoft Office skills, particularly Excel
• Clear communication skills and the confidence to work with a range of intenal and external stakeholders

Experience within retail property, commercial leasing, lease administration or occupancy cost management would be particularly advantageous.