Lease Administrator

CBRE; Geelong; On-site; AUD 65,000 - 75,000; Part time

Benefits offered by this job

4-day work week

Work on government portfolio

Supportive team environment

Career development opportunities

Job summary

CBRE Australia is seeking a proactive Lease Administrator to support a major Victorian Government property portfolio on a flexible part-time basis. You will help maintain lease and tenant records, process invoicing, outgoings recoveries and rent reviews, and coordinate set-ups with internal stakeholders.

The role offers 3–4 days per week, a collaborative team environment, and growth opportunities within our Property Management division’s leadership and learning culture.

Qualifications

• Previous experience in lease administration or property administration.
• Exposure to commercial leases, licences and property documentation (preferred).
• Strong organisational skills and ability to manage conflicting priorities and deadlines.
• Certificate IV in Real Estate Practice (or working towards completion).

Responsibilities

• Support the administration of a portfolio of commercial leases, ensuring records are accurate and up to date.
• Manage lease-related financial processes including tenant billings, invoicing, outgoings recoveries, rent reviews and reconciliations.
• Coordinate lease set-ups, incentives and tenancy information with internal and external stakeholders.
• Monitor lease compliance, maintain system data integrity and assist with arrears management.

Skills

Lease administration

Property administration

Organizational skills

Attention to detail

Education

Certificate IV in Real Estate Practice

Tools

Microsoft 365

Job description

Support a major Victorian Government property portfolio
Flexible part-time opportunity - collaborative team
Melbourne | Land of the Wurundjeri people

We have an exciting opportunity for a proactive and detail-oriented Lease Administrator to join our highly regarded Property Management team on a part-time basis (3 or 4 days per week).

Working within a supportive and collaborative environment, you'll play a key role in maintaining lease and tenant information, ensuring lease compliance, and supporting the administration of a large and complex Victorian Government property portfolio.

This position offers flexibility, variety, and the opportunity to work alongside experienced property professionals.

About the Role

• Support the administration of a portfolio of commercial leases, ensuring lease and tenant records are accurate and up to date.
• Manage lease-related financial processes, including tenant billings, invoicing, outgoings recoveries, rent reviews and account reconciliations.
• Coordinate lease set-ups, incentives and tenancy information, liaising with internal and external stakeholders as required.
• Monitor lease compliance, maintain system data integrity and assist with arrears management.

About You

• Previous experience in lease administration, property administration or a similar role
• Exposure to commercial leases, licences and property documentation (preferred)
• Strong organisational skills with the ability to manage competing priorities and meet deadlines
• Proficient in the M365 software package
• Exceptional attention to detail and a commitment to accuracy
• Certificate IV in Real Estate Practice (or currently working towards completion)

What's in it for you?

• Flexible 4-day per week arrangement to support work-life balance
• Opportunity to work on a significant Victorian Government portfolio
• Supportive team environment with experienced leaders and colleagues
• Career development and ongoing learning opportunities within a leading property business

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.