Learning & Development Admin Assistant - Part Time

West Gippsland Healthcare Group; Shire of East Gippsland; On-site; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Flexible working arrangements

Employee assistance program

Salary packaging

Free parking

Job summary

West Gippsland Healthcare Group in Gippsland VIC is seeking an Administrative Assistant on a fixed‑term, part‑time basis to backfill parental leave and support the Learning and Development Unit with education and professional development activities.

Reporting to the Learning and Development Manager, you will coordinate training events, manage records in the LMS, prepare reports and minutes, and act as a primary contact for internal and external partners while upholding confidentiality and

Qualifications

• Previous experience in an administration role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• Strong interpersonal and communication skills.
• Experience preparing professional documentation, reports and meeting minutes.
• Ability to work independently and collaboratively within a multidisciplinary environment.
• High levels of professionalism, initiative and confidentiality.
• Strong customer service focus and commitment to continuous improvement.

Responsibilities

• Providing high-level administrative support to the Learning and Development Manager and team
• Coordinating training events, workshops, education programs and course bookings
• Maintaining education records and data entry within learning management systems
• Preparing reports, correspondence, agendas, minutes and educational materials
• Acting as a key contact point for internal and external stakeholders
• Coordinating meeting schedules, venue bookings, catering and resources
• Assisting with grant submissions, service planning and education-related projects
• Liaising with internal departments, universities, education providers and external partners
• Supporting financial administration, including invoices, purchase orders and training payments

Skills

Organisation

MS Office

Interpersonal skills

Documentation

Teamwork

Confidentiality

Customer service

Professionalism

Tools

Learning Management System (LMS)

Job description

West Gippsland Healthcare Group in Gippsland VIC is seeking an Administrative Assistant on a fixed‑term, part‑time basis to backfill parental leave and support the Learning and Development Unit with education and professional development activities.

Reporting to the Learning and Development Manager, you will coordinate training events, manage records in the LMS, prepare reports and minutes, and act as a primary contact for internal and external partners while upholding confidentiality and