Junior to Mid-Level Legal Secretary / Administration Assistant

Lightbridge Lawyers; North Lakes; On-site; AUD 70,000 - 75,000; Full time

Job summary

Lightbridge Lawyers based in North Lakes, Queensland, seeks a junior to mid-level Legal Secretary / Administration Assistant for a full-time role. You will support day-to-day operations and assist with entry to mid-level legal tasks as you gain experience.

This role suits a capable paralegal or secretary who can work independently in a small practice with sound judgement and a professional client-facing approach. On-site with some flexibility and growth opportunities.

Qualifications

• Essential: junior to mid-level experience in a legal secretary, paralegal, or administrative role within a law firm (or similar professional services environment).
• Essential: strong written and verbal communication skills.
• Essential: excellent organisation, attention to detail, and time management.
• Essential: ability to work independently with sound judgement.
• Essential: client-friendly, professional approach.
• Desirable: experience with Smokeball or LEAP practice management software.
• Desirable: familiarity with Queensland conveyancing processes.

Responsibilities

• Filing and file management, including opening, maintaining and closing files (physical and electronic).
• General clerical administration, including scanning, printing, document collation and record keeping.

Skills

Communication skills

Organisation & time management

Independent work

Client-facing

Work authorization

Education

High school diploma

Tools

Smokeball

LEAP

Job description

Junior to Mid-Level Legal Secretary / Administration Assistant

Lightbridge Lawyers is a boutique law firm based in North Lakes, providing high-quality legal services across conveyancing, wills & estates, commercial law, banking & finance and general legal consulting.

We are seeking a junior to mid-level Legal Secretary / Administration Assistant to join the practice on a full-time basis. This is a high-trust role supporting the day-to-day operation of the firm, with opportunities to assist with entry to mid-level legal work as your experience and capability allows.

Candidates ideally possesses previous paralegal or secretarial experience.

About the Role

You will support matters from intake through to completion, with a particular focus on conveyancing and wills & estates, and play a key role in the day-to-day operation of the firm.

This role is suited to a capable paralegal who is comfortable working independently in a small boutique practice and exercising sound judgement without constant supervision.

Key Responsibilities

• Filing and file management, including opening, maintaining and closing files (physical and electronic)

• General clerical administration, including scanning, printing, document collation and record keeping

• Mail handling, including collecting, sorting and distributing incoming mail, and preparing outgoing mail

• Phone and front-of-house support, including taking calls, taking messages, and directing enquiries appropriately

• Matter administration support, including assisting with matter setup, basic compliance checks and workflow support

• Document support, including formatting, basic drafting assistance, proofreading and preparing correspondence

• Client communication support, including routine updates and information gathering under supervision

• Diary management support, including scheduling, bookings and reminders as required

• Registry / lodgement assistance (where applicable), including preparing documents for filing and tracking deadlines

• Assisting lawyers with entry to mid-level legal tasks appropriate to your experience (training and support provided as needed)

Skills & Experience

Essential:

• Junior to mid-level experience in a legal secretary, paralegal, or administrative role within a law firm (or similar professional services environment)

• Strong written and verbal communication skills

• Excellent organisation, attention to detail, and time management

• Ability to work independently with sound judgement

• Client-friendly, professional approach

• A minimum education level of high school completion is required for this position.

• Australian citizenship or permanent residency is essential for this role.

Desirable:

• Experience with Smokeball or LEAP practice management software

• Experience in a boutique or small firm environment

• Familiarity with Queensland conveyancing processes

Working Arrangement

• Full time

• On-site office-based in North Lakes with flexibility to work from home on an as-needed basis

• Reports directly to the founding Director

Remuneration

• $70,000 – $75,000 per annum or commensurate with experience

• Superannuation paid in addition

• Statutory paid leave entitlements, pro-rated

Start Date

Mid to late November 2026

Why This Role Is Different

You will be working directly under the founding Director in a very small office, with an extremely high degree of autonomy. There are no layers of management you will be trusted to manage files, communicate with clients, and take ownership appropriate to your experience.