Junior Contracts Administrator

John Holland Group; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive remuneration with salary…

Parental leave benefits

Career progression on iconic projects

Learning and development opportunities

Flexible working arrangements

Job summary

John Holland in Spotswood, VIC is hiring a Junior Contracts Administrator to support contract administration for major infrastructure projects. You will conduct initial investigations with subcontractors, maintain subcontractor registers, forecast costs, monitor Code compliance, and prepare progress claims while handling general admin tasks.

The role requires a relevant degree and post graduate qualifications, experience in commercial administration, and familiarity with Microsoft Excel and CRM

Qualifications

• Degree or equivalent in a relevant field.
• Postgraduate qualifications are preferred.
• Experience in commercial administration in accounting, finance or engineering.
• Proficiency with Microsoft Excel and a CRM contract management system.
• Experience as a Junior Contracts Administrator in construction/engineering.
• Ability to negotiate with subcontractors.

Responsibilities

• Conduct initial investigations with subcontractors regarding contracts.
• Maintain a register of subcontractors.
• Forecast costs for allocated subcontracts and codes.
• Ensure Code compliance by subcontractors and report findings.
• Process and recommend progress claims and escalate disputes.
• Undertake general business administration.
• Provide accurate information and customer service to stakeholders.

Skills

Subcontractor negotiation

Contract administration

Commercial administration

Education

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent

Post graduate qualifications in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or related

Tools

CRM

Microsoft Excel

Job description

About John Holland: At John Holland, our purpose is simple – we transform lives with everything we do.

Job Description

About John Holland: At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About The Role

We are looking for an experienced Junior Contract Administrator to join our team on the Hobson Bay Main Yarra Crossing Duplication Project based in Spotswood, VIC.

Responsibilities Of The Role Include

• Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
• Maintain a register of subcontractors
• Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification
• Manage subcontractors to ensure that Code compliance is maintained at all times
• Check compliance and prepare reporting on commercial performance of the contract
• Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision
• Undertake general business administration
• Provide accurate information and customer service to clients, vendors, subcontractors, and stakeholders, while supporting team members and upholding confidentiality in all duties.

To be successful in this key role, you must have:

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
• Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
• Experience working as a Junior Contracts Administrator in the construction and engineering industry
• Experience in negotiating with sub-contractors

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry‑leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.