Joinery Projects & Office Coordinator

Hobbs Constructions; Huskisson; On-site; AUD 70,000 - 90,000; Full time

Job summary

Ashbrook Kitchens and Joinery is seeking an experienced Office Coordinator to join our growing team. This role is more than a standard administration position; you will own the day-to-day administration and coordinate our jobs from enquiry through to invoicing.

Based in our office, you will manage work-in-progress, liaise with clients and trades, prepare documentation, and keep jobs moving by following up outstanding actions and deadlines.

Responsibilities

• Managing and monitoring jobs from initial enquiry through to completion and invoicing
• Maintaining accurate WIP and job statuses
• Liaising with clients, trades, suppliers and internal staff
• Monitoring and actioning incoming emails and enquiries
• Following up outstanding quotes, variations, approvals, reports and documentation
• Preparing and sending work orders
• Following up completion photos and documentation from trades
• Preparing invoices and identifying jobs ready for invoicing
• Assisting with estimates and quotations
• Preparing variations and applying margins to external quotations where required
• Registering new jobs and maintaining accurate job records
• Preparing contracts and associated documentation
• Saving and maintaining job correspondence, documents and photographs
• Identifying jobs and proactively following up what is required
• Supporting management with outstanding actions, deadlines and follow-ups

Job description

Ashbrook Kitchens and Joinery is seeking an experienced Office Coordinator to join our growing team. This role is more than a standard administration position; you will own the day-to-day administration and coordinate our jobs from enquiry through to invoicing.

Based in our office, you will manage work-in-progress, liaise with clients and trades, prepare documentation, and keep jobs moving by following up outstanding actions and deadlines.