JMO Coordinator

Hunter New England Local Health District; Newcastle-Maitland; On-site; AUD 87,000 - 89,000; Full time

Benefits offered by this job

Monthly Allocated Days Off

4 weeks annual leave

Paid parental leave

Salary packaging up to $11,600 plusNov

Fitness Passport

Employee Assistance Program (EAP)

Job summary

Hunter New England Local Health District’s Belmont Hospital is seeking an experienced JMO Coordinator to manage day-to-day medical rosters and workforce needs across services. You’ll work with JMOs, senior medical staff and administration to ensure shifts are accurate and compliant with awards and policies.

This role emphasizes a proactive, collaborative approach, with opportunities to shape medical staff wellbeing and governance in partnership with DPET and DMS.

Qualifications

• Senior administration officer level experience or equivalent.
• Strong administration and organisational skills.
• Ability to prioritise and manage competing demands.
• Clear and professional communication with stakeholders.
• Willingness to learn systems and processes.

Responsibilities

• Coordinate and maintain JMO rosters across allocated services.
• Enter and update shifts and roster changes in HealthRoster.
• Respond to enquiries from JMOs and medical staff.
• Liaise with Locum Management Unit for locum cover, travel and accommodation.
• Maintain records and ensure compliance with awards, policies, and governance.
• Support wellbeing initiatives for medical staff in partnership with DPET and DMS.

Skills

Administration

Attention to detail

Communication

Problem solving

Teamwork

Tools

HealthRoster

Job description

Make a difference behind the scenes in medical workforce coordination

Employment Type: Permanent Full Time

Position Classification: Admin Officer Level 6

Remuneration: $86,896.63 - $88,951.42 per annum + super + salary packaging

Location: Belmont Hospital

Hours Per Week: 38

About The Service & Team

Join the Medical Administration team at Belmont Hospital, part of Hunter New England Local Health District, and play an important role in supporting our Junior Medical Officers (JMOs).

Working alongside doctors, clinical leaders, workforce teams and administration colleagues, you’ll help ensure JMOs (interns, residents, senior residents, registrars, advanced trainees) and other medical staff are appropriately rostered and supported so they can focus on delivering safe, high-quality patient care.

You’ll be part of a collaborative and supportive team where accuracy, communication and teamwork are valued. No two days are quite the same, and the team works closely together to navigate changing rosters, competing priorities and the fast-paced nature of medical workforce coordination.

Belmont Hospital holds accreditation with the Health Education & Training Institute (HETI) for prevocational doctors (interns and residents), and with several specialty colleges for vocational training – this includes ACEM (Emergency Medicine), RACS (Surgery), RACP (Physicians), ANZCA (Anaesthetists), ACRRM (Rural Generalist) and RACMA (Medical Leadership & Management).

About The Role

As a JMO Coordinator, you’ll be responsible for the day-to-day coordination of medical rosters and workforce requirements across allocated specialties and services.

Your work will have a direct impact on the smooth operation of clinical services, with responsibilities include:

• Coordinating and maintaining JMO rosters across allocated services
• Entering and updating shifts and roster changes accurately in HealthRoster
• Responding to enquiries from JMOs, senior medical staff and internal stakeholders
• Collaborate with other medical administration team members in liaising with the Locum Management Unit to coordinate locum cover when required, including travel and accommodation bookings
• Maintaining accurate records and ensuring processes align with relevant awards, policies and procedures – this includes JMO-related governance in collaboration with the accreditation organisation (HETI)
• Lead and implement strategic directions for medical staff wellbeing across the hospital, with direct support from the Director of Prevocational Education and Training (DPET) and Director of Medical Services (DMS).

You’ll need to be comfortable working in a role where priorities can change quickly. From last-minute roster adjustments to unexpected workforce requirements, you’ll use your organisation, initiative and problem-solving skills to find practical solutions and keep things moving.

About You

We’re looking for senior administration officer who is organised, reliable and detail-focused, with the confidence to communicate with a range of people across a busy hospital environment with a particular interest in supporting medical staff.

You’ll Bring

• Strong administration and organisational skills
• Excellent attention to detail and accuracy
• The ability to prioritise and manage competing demands
• Clear and professional communication skills
• A proactive approach to problem-solving
• The ability to work collaboratively as part of a team
• A willingness to learn new systems, processes and workforce requirements

Previous experience in medical administration or rostering is highly regarded, but it’s not essential. If you’re an experienced administrator who enjoys variety, takes pride in getting the details right and can stay calm when priorities change, we’d love to hear from you.

Support & Development

You’ll Be Supported From Day One With

• Structured onboarding and buddy training
• Hands-on training with experienced team members
• Ongoing guidance from senior administration staff and managers – including the Administration Manager, the Director of Prevocational Education and Training (DPET) and Director of Medical Services (DMS).
• Access to My Health Learning and professional development opportunities
• Networking opportunities with other senior medical administration staff members across Hunter New England Hospitals

This is a great opportunity to develop your skills in medical administration, workforce coordination and hospital operations, with plenty of support as you build your confidence in the role.

Why Join Us?

This is more than a roster coordination role - your work helps ensure the right medical workforce is in place to support the delivery of patient care.

You’ll gain valuable experience working across a hospital environment, build relationships with clinical and administrative teams, and become an important part of a team that keeps medical services running smoothly.

If you’re organised, adaptable and ready to take on a role where your work has a real impact, we’d love to hear from you.

What We Can Offer You

At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:

• Monthly Allocated Days Off (for full-time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
• Salary packaging options - up to $11,600 plus novated leasing
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members

Additional Information

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Information For Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position.

Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [e-mail] for confidential support.