IP Litigation Executive Assistant – Legal Admin & Billing

Gilbert + Tobin; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Up to 26 weeks’ paid parental leave

Additional annual leave

Subsidised café and gym membership

End-of-trip facilities

Retail discounts

Social events

Job summary

Gilbert + Tobin is seeking a highly organised Executive Assistant to support the Intellectual Property group on a permanent basis in Sydney. You will work for one partner and a team of IP lawyers, handling diary management, filings and multi-matter administration.

The role requires 2+ years as a Legal Secretary or EA, with strong organisational and communication skills, and a proactive, energetic approach. A collaborative, high-performing team environment awaits.

Qualifications

• Two or more years’ experience as a Legal Secretary or Executive Assistant.
• Experience supporting IP or litigation teams is a plus.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Diary and inbox management for the IP partner and team.
• Assist with court processes and filings.
• Document and file management across IP matters.
• Liaising with clients, government bodies and external stakeholders.
• Managing travel, expenses and ad hoc admin tasks.

Skills

Legal secretary experience

Executive support

Attention to detail

Organisational skills

Communication skills

Job description

Gilbert + Tobin is seeking a highly organised Executive Assistant to support the Intellectual Property group on a permanent basis in Sydney. You will work for one partner and a team of IP lawyers, handling diary management, filings and multi-matter administration.

The role requires 2+ years as a Legal Secretary or EA, with strong organisational and communication skills, and a proactive, energetic approach. A collaborative, high-performing team environment awaits.