Legal Assistant (IP)

Assiduous Staffing; Sydney; Hybrid; AUD 90,000 - 105,000; Full time

Benefits offered by this job

Parental leave 20 weeks

Health insurance

Employee Assistance Program

Extra annual leave

Corporate discounts

Internal recognition programs

Pro bono opportunities

Job summary

Assiduous Staffing is recruiting for a Full-time, permanent Legal Secretary to support the IP team in Sydney CBD. You will manage calendars, prepare documents, handle file/matter management, and assist with monthly billing and e-filing.

The role requires 12+ months of IP or Litigation secretarial experience, strong billing skills, and excellent communication. A collaborative, proactive mindset and team focus are essential.

Qualifications

• 12+ months experience as a legal secretary in IP or litigation.
• Experience using billing software and strong billing skills.
• Excellent attention to detail and ability to prioritise.

Responsibilities

• Manage calendars, schedule meetings and coordinate travel.
• Prepare and amend legal documents and correspondence.
• File and matter management (electronic and hard copy).
• Monthly billing and time entry.
• Opening and closing matters.
• Assist with court documents, briefs and e-filing.
• Provide general administrative support to the team.

Skills

Legal experience

Attention to detail

Communication

Team work

Tools

Billing software

Job description

Full time, permanent position | IP | Sydney CBD | 1-2 Days WFH | Up to $105,000 package

The Firm

This leading national law firm has a strong reputation for their people-first approach. They’re known for being friendly, down-to-earth and supportive, with a genuine focus on technology, staff wellbeing and work-life balance. As the firm continues to grow, now is a great time to join and be part of their success.

They offer a strong range of benefits designed to support wellbeing and balance. Employees have access to up to 20 weeks of paid parental leave, discounted gym memberships and health insurance, salary continuance insurance, an Employee Assistance Program, and wellbeing initiatives for parents and carers. They also encourage connection through regular social, sporting and community events, along with meaningful pro bono and charitable opportunities. Staff can purchase extra annual leave, access corporate discounts and take part in internal recognition programs.

The Role & Duties

Working in the IP team, this is a busy role supporting two Partners and a team. You’ll be an integral part of a close-knit team that values collaboration, efficiency and a proactive attitude. Your responsibilities will include:

• Managing calendars, scheduling meetings and coordinating travel
• Preparing and amending legal documents and correspondence
• File and matter management (electronic and hard copy)
• Monthly billing and time entry
• Opening and closing matters
• Assisting with court documents, briefs and e-filing
• General administrative support to the team

About You

• 12+ months experience as a Legal Secretary in IP or Litigation
• Confident using legal billing software
• Strong billing experience
• Strong attention to detail and ability to prioritise
• Friendly, adaptable and team-focused
• Excellent communication skills and a proactive mindset

Please note that unfortunately we cannot consider WHV Holders, law students or law graduates for this position.