Inventory Analyst — Warehouse Management System (WMS)

Legend Corporate Services; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Legend Corporate Services seeks an Inventory Analyst with hands-on WMS expertise to own accuracy, configuration, reporting and data integrity across our distribution operation. You will be the go-to expert for how our WMS is used, configured, and maintained day-to-day.

Responsibilities include managing item master data, locations, cycle-count programs, dashboards, and coordinating with IT, finance and warehouse teams to drive improvements and reliable inventory records.

Qualifications

• 2+ years experience as an inventory analyst, controller, or WMS super-user.
• Hands-on WMS ownership: configuration, troubleshooting, cycle counts, master data, reporting, user support.
• Strong analytical and problem-solving skills with root-cause focus.
• Experience with BI tools (Power BI/Tableau) is a plus.

Responsibilities

• WMS operation and configuration: manage item master data, locations, zones, slotting, replenishment, waves, cycle-counts, templates.
• Review and maintain WMS configuration across receiving, put-away, pick, pack, replenishment, transfer, dispatch.
• Investigate WMS errors, mis-picks, failed scans; coordinate root-cause actions.
• Test and deploy WMS upgrades; run UAT and document outcomes.
• Manage WMS user accounts, roles, and permissions; train staff.

Skills

WMS expertise

Data analysis

Root-cause analysis

Training staff

Cross-functional communication

Education

APICS CPIM/CSCP certification

Bachelor's degree in supply chain

Tools

SAP WM/EWM

Oracle

NetSuite

Power BI

Excel

Job description

Inventory Analyst — Warehouse Management System (WMS)

We are seeking an experienced Inventory Analyst with strong hands‑on Warehouse Management System (WMS) expertise to own WMS accuracy, configuration, reporting, and inventory data integrity across our distribution operation. This role is about more than counting stock — you will be the go-to expert for how our WMS is used, configured, and maintained day-to-day.1

What you’ll do

WMS operation and configuration

Act as the primary system owner for the WMS: manage item master data, locations, zones, slotting logic, replenishment rules, picking waves, cycle-count programs, and workflow templates.

Review and maintain WMS configuration across receiving, put-away, pick, pack, replenishment, transfer, and dispatch processes.

Investigate and resolve WMS transaction errors, stuck orders, mis-picks, and failed scans; coordinate root-cause analysis and corrective actions.

Work with the IT/systems team to test and deploy WMS upgrades, patches, and configuration changes; run UAT and document outcomes.

Manage WMS user accounts, roles, and permissions; train warehouse staff and supervisors on correct system use.

Inventory accuracy and control

Reconcile physical stock with WMS, ERP, and finance records; investigate variances, shrinkage, damages, and adjustment trends.

Plan and execute cycle-count programs, physical inventories, and stock audits; maintain inventory accuracy and compliance metrics.

Maintain accurate lot, serial, expiry (FIFO/FEFO), and unit-of-measure master data within the WMS.

Identify and eliminate sources of data corruption — mis-scans, duplicate transactions, system errors — and improve process discipline.

Reporting and improvement

Build and maintain WMS dashboards and reports: inventory accuracy, order fill rate, cycle-count performance, adjustment variance, slotting efficiency, and throughput trends.

Analyse WMS transaction data to identify bottlenecks, slotting inefficiencies, and process gaps; recommend and implement improvements.

Support month-end and audit activities by producing reliable inventory and transaction records.

Partner with warehouse supervisors, supply chain, IT, and finance to align system use with operational and control requirements.

What you’ll bring

2+ years’ experience as an inventory analyst, inventory controller, or WMS super-user within a warehouse or distribution environment.

Demonstrated hands-on WMS ownership — configuration, transaction troubleshooting, cycle counts, master data, reporting, and user support.

Strong analytical and problem-solving skills, with a practical, root-cause approach to data errors and process gaps.

Advanced Microsoft Excel skills (pivot tables, lookups, reconciliation of large datasets); experience with Power BI, Tableau, or similar BI tools is a plus.

Strong communication skills and the ability to translate technical system behaviour into operational language for warehouse and finance stakeholders.

Understanding of inventory control principles — cycle counting, reconciliation, FIFO/FEFO, stock adjustments — and how they are enforced in a WMS.

Hands-on experience with Paperless WM, SAP WM/EWM, Oracle, NetSuite, Blue Yonder, Manhattan, HighJump, or a comparable WMS.

Experience supporting WMS implementation, migration, or upgrade projects.

Barcode/RFID scanning and RF-gun workflows.

APICS CPIM, CSCP, or similar supply chain certification.

You will be the operational backbone of how our warehouse runs on its systems — with direct influence over configuration, data quality, process design, and the accuracy our business depends on.