Internal Sales & Hire Coordinator

Chandler Macleod; City of Melbourne; On-site; AUD 80,000 - 85,000; Full time

Job summary

Chandler Macleod is seeking a commercially minded Internal Sales & Hire Coordinator for a plant and equipment hire business in Dandenong South. This role focuses on phone-based client engagement, maintaining relationships and generating dry hire opportunities across civil and construction sectors.

Responsibilities include proactive client outreach, quote preparation, inbound enquiries, and CRM maintenance. 100% office-based with occasional site visits, permanent full-time opportunity, with a

Qualifications

• Proven ability to generate hire opportunities through proactive outreach.
• Strong client relationship skills across civil/construction sectors.
• Comfortable engaging dormant clients and identifying new opportunities.

Responsibilities

• Proactively contact existing, previous and prospective clients to generate hire opportunities.
• Build and maintain relationships with clients across civil and construction sectors.
• Re-engage dormant clients and identify upcoming projects or equipment requirements.
• Manage inbound hire enquiries via phone and email.
• Prepare quotes and follow up on opportunities.
• Identify and approach prospective clients where appropriate.
• Promote available equipment to maximise fleet utilisation.
• Maintain client and sales activity in HubSpot CRM.
• Assist with incoming calls and general client enquiries.
• Conduct phone/MS Teams meetings, with occasional site visits.

Skills

Outbound calling

Relationship building

Sales mindset

CRM usage

Tools

HubSpot CRM

Job description

We are seeking a commercially minded and personable Internal Sales & Hire Coordinator to join an established plant and equipment hire business based in Dandenong South.

This is a hands-on, phone-based role focused on maintaining strong client relationships and generating dry hire opportunities across the civil and construction industries.

A large part of your day will involve proactively contacting existing and previous clients, keeping the business front of mind and understanding their upcoming projects and equipment requirements. You'll also manage inbound hire enquiries, prepare and follow up quotes, re-engage dormant clients and identify opportunities to develop new business.

There is a genuine sales element to the role, so you'll need to be comfortable picking up the phone, starting conversations and asking for the business. However, this isn't a traditional BDM position focused solely on cold acquisition or being out on the road.

Working within a small, close-knit team, you'll also be someone who is happy to jump in and assist with incoming calls and general client enquiries when needed.

Key Responsibilities

• Proactively contact existing, previous and prospective clients to generate hire opportunities
• Build and maintain relationships with clients across the civil and construction sectors
• Re-engage dormant clients and identify upcoming projects or equipment requirements-li>
• Manage inbound hire enquiries via phone and email
• Prepare quotes and proactively follow up outstanding opportunities
• Identify and approach prospective clients where appropriate
• Promote available equipment to maximise fleet utilisation
• Maintain accurate client and sales activity within HubSpot CRM
• Assist with incoming calls and general client enquiries across the office when required
• Conduct phone and Microsoft Teams meetings, with occasional site visits where beneficial
• Work closely with the wider team to maintain client engagement and sales momentum

About You

We're looking for someone who genuinely enjoys speaking with clients and is comfortable with the commercial side of relationship building.

You’ll ideally be:

• Confident making proactive outbound calls and asking clients about upcoming requirements
• Personable, genuine and able to build rapport quickly
• Commercially minded and comfortable identifying sales opportunities
• Comfortable approaching new clients as well as working with established relationships
• Persistent with follow-ups without being overly pushy
• Reliable, consistent and willing to get involved wherever needed
• Organised and disciplined with quotes, follow-ups and CRM activity
• Comfortable working autonomously within a small office environment
• Looking for a stable, long-term opportunity where you can become a valued part of the team

Experience within plant and equipment hire, earthmoving, civil construction, construction or a related industry will be highly regarded. Strong internal sales, hire or client relationship experience from another industry will also be considered.

What's on Offer

• $80,000–$85,000 + super
• Permanent, full-time opportunity
• Dandenong South location
• 100% office-based, with occasional site visits
• Small, close-knit and down-to-earth team
• Established client relationships to build upon
• A varied mix of client relationships, hire coordination and proactive sales
• Stable, long-term opportunity within an established business