Institutional Client Solutions - Executive Assistant - Sydney

Blackstone; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

Blackstone, the world’s leading alternative asset manager, is seeking an experienced Executive Assistant to provide high-level administrative support in Sydney. The role focuses on diary management, coordinating internal and external meetings, domestic roadshows, and complex international travel arrangements.

The ideal candidate will have advanced MS Office skills, strong organisational abilities, and experience supporting investment or sales teams with precise, confidential handling of

Qualifications

• Advanced proficiency in Microsoft Office Suite (Calendar, Teams).
• Excellent time management and organisational skills.
• Strong written and verbal communication; professional at all levels.
• Experience supporting sales teams and investors; able to multitask under pressure.

Responsibilities

• Handle general professional administration with efficiency and confidentiality.
• Extensive diary management and calendar coordination.
• Coordinate internal and external meetings and conference calls; manage domestic roadshows.
• Organise complex international travel itineraries and travel logistics.
• Liaise with international offices, clients, and external consultants.
• Monthly reconciliation of professionals’ expenses; strong email/phone/video communication.

Skills

Diary management

Event coordination

Calendar management

Communication skills

Stakeholder management

Travel coordination

Tools

Microsoft Office Suite

Teams

Concur

Salesforce

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $ trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at . Follow @blackstone on , , and .

Job Responsibilities:

• Handle general professional administration with a high level of efficiency, confidentiality and sensitivity
• Extensive diary management
• Coordinate of internal and external meetings and conference calls
• Manage domestic roadshows
• Organise complex international travel itineraries
• Professional and skilled at email, phone and video communication (internal and external)
• Perform monthly reconciliation of professionals’ expenses
• Liaise with international offices, clients, and external consultants

Skills and experience in a marketing/distribution team would be helpful as key activities include:

• Organise client meetings and other events both in Australia and internationally
• Full logistics management for domestic roadshows and events (presentation materials, meeting arrangement, travel, confirmations, etc)
• Co-ordinate and/or support with colleagues in international offices (particularly New York and London)
• Creation of agendas, materials, etc for bi-weekly team meetings
• Log and supervise marketing materials and other supervisory requirements

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment, ability to handle multiple tasks under pressure, and have demonstrated excellence in prior endeavors.

The successful candidate must have:

• Advanced proficiency in the Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce)
• Exceptional time management and organisational skills
• High attention to detail
• Experience of working with sales teams and investors
• Superior communication and interpersonal skills
• Experience with running complex meeting schedules (roadshow and event management experience would be highly beneficial)
• Ability to support multiple professionals, multitask and prioritize time-sensitive work
• Ability to thrive in a small team environment
• Office/team management experience

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.