Information Management Specialist

Victorian Government - Department of Families, Fairness, and Housing; Victoria; On-site; AUD 90,000 - 120,000; Full time

Job summary

Victorian Government - Department of Families, Fairness, and Housing is seeking an Information Management Specialist to strengthen information and data management capabilities. You will support policy development, governance, and practical ways of working that safeguard data assets and align with government requirements.

The role will engage with business areas, shared services and stakeholders to embed sustainable practices.

Qualifications

• Strong conceptual and analytical skills.
• Experience leading projects in complex environments.
• Ability to build productive relationships with internal and external stakeholders.
• Strong written communication skills, with the ability to tailor materials for different audiences.
• Experience coordinating assurance, performance or compliance activities.
• Ability to interpret and apply policy, standards and better practice in practical ways.

Responsibilities

• Support development, implementation and improvement of data and information management policies and standards across the department.
• Conduct research and environmental scans to identify opportunities for capability uplift and compliance.
• Prepare high-quality briefs, reports and guidance for senior stakeholders and governance forums.
• Provide practical advice to embed sustainable information management and data custodianship practices.
• Coordinate communities of practice, guidance materials and training; provide secretariat support for key forums.
• Monitor and report obligations, risks and improvement opportunities across the department.

Skills

Conceptual & analytical skills

Project leadership

Stakeholder engagement

Written communication

Policy interpretation

Governance awareness

Job description

About the roleThe Information Management Specialist plays a key role in strengthening the department's information and data management capability. Working within Strategy and Architecture, the role supports the development, implementation and continuous improvement of policies, standards, governance and practical ways of working that enable information and data assets to be managed safely, effectively and in line with legislative and whole of Victorian Government requirements.Partnering with business areas, shared service colleagues and other stakeholders, the role provides specialist advice, coordination and delivery support to embed sustainable information management and data custodianship practices. It contributes to better decision-making, accountability and service outcomes through practical guidance, capability uplift, collaboration, monitoring and reporting that support consistent and compliant management of information and data across the department.Key AccountabilitiesSupport the development, implementation and continuous improvement of data and information management policies, standards, practices and capability uplift initiatives across the department.Undertake research, analysis and environmental scanning to identify opportunities to strengthen information and data management practices, capability and compliance.Prepare high-quality policies, briefs, reports, correspondence and other materials, and provide specialist information and data management advice to senior stakeholders and governance forums.Provide practical advice and support to business areas to help embed sustainable information management and data custodianship practices aligned with departmental, legislative and whole of Victorian Government requirements.Support collaboration, communication and governance activities that strengthen capability, including coordinating communities of practice, preparing guidance and training materials, and providing secretariat support for key forums.Coordinate compliance activities relevant to the role, and support department-wide monitoring and reporting to track obligations, risks, progress and improvement opportunities.Build and maintain positive and effective working relationships with business areas, shared service partners and whole of Victorian Government stakeholders to support consistent and practical information and data management outcomes.Please open the position description to read more.About YouWe are seeking applicants who can demonstrated:Strong conceptual and analytical skills, with the ability to develop policies, guidance, programs and advice that strengthen information and data management practice and support compliance.Experience leading projects, programs or improvement initiatives in complex organisational environments, with a focus on information and data management capability uplift highly desirable.Proven ability to build and maintain productive relationships with internal and external stakeholders to support collaboration, shared understanding and continuous improvement.Strong written communication skills, including the ability to prepare clear, high-quality policies, procedures, briefings, reports and other materials tailored to different audiences e.g., front line staff, data custodians, executive decision makers and regulators.Experience undertaking or coordinating assurance, performance or compliance activities, and providing practical support to address gaps, risks and improvement opportunities.Ability to interpret and apply policy, standards and better practice in ways that are practical, sustainable and responsive to business needs.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.