In-House Governance & Board Secretariat Associate

Future You; Sydney; On-site; AUD 90,000 - 125,000; Full time

Job summary

Future You is hiring an Assistant Company Secretary to join the in-house legal team in Sydney, reporting to the General Counsel and Company Secretary. The role supports the board and corporate governance, including ASIC lodgements, drafting board papers, and maintaining governance policies.

You will manage board and committee meetings, prepare minutes, assist with Corporate Governance Statement and Directors' Report, and maintain registers of interests and advisers.

Qualifications

• Degree qualified (Legal preferred) and member of Governance Institute of Australia.
• 5 years’ experience in supporting a board in a company secretary/governance function.
• Proven experience working with the board.
• Excellent communication and interpersonal skills.
• Ability to influence and build relationships at all levels.
• Manage conflicting deadlines.
• Experience with Diligent or similar board paper platform is advantageous.

Responsibilities

• Coordination of all Board and Committee meetings; including issuing of calendar invitations, preparing agendas, liaising with directors and the business and compiling and distributing papers;
• Drafting of Board and Audit & Risk Committee papers in relation to governance and policy matters;
• Ensuring the efficient conduct of board and committee meetings, including drafting Board and Audit & Risk Committee minutes and circulating resolutions in a timely manner;
• Preparation of the Corporate Governance Statement and Directors’ Report for the Annual Report;
• Management of all lodgements with ASIC in a timely manner;
• Maintaining a register of directors’ interests and a register of advisers to assist directors and management with identification of conflicts of interest.;
• Drive process improvements and efficiency'sin the company secretariat function
• Providing assistance with the implementation of policies and procedures, including providing training
• Compiling and maintaining documentation relating to legal transactions.

Skills

Communication skills

Interpersonal skills

Influence

Deadline management

Education

Degree qualified (Legal preferred)

Governance Institute of Australia member

Tools

Diligent

Job description

Future You is hiring an Assistant Company Secretary to join the in-house legal team in Sydney, reporting to the General Counsel and Company Secretary. The role supports the board and corporate governance, including ASIC lodgements, drafting board papers, and maintaining governance policies.

You will manage board and committee meetings, prepare minutes, assist with Corporate Governance Statement and Directors' Report, and maintain registers of interests and advisers.