Financial Operations Officer

Department of Finance; Canberra; On-site; AUD 70,000 - 100,000; Full time

Job summary

Department of Finance in Canberra seeks an experienced Accounts Payable professional to ensure timely processing of invoices, payments and reconciliations in a shared service environment.

You will work with SAP and MS Office to support financial governance, reporting and stakeholder engagement, delivering high quality services within fixed deadlines.

Qualifications

• Experience in Accounts Payable operations with invoicing, payments and reconciliations.
• Experience in a Shared Service environment.
• Knowledge of financial governance, internal controls and compliance requirements.
• Ability to manage deadlines and maintain service delivery under pressure.
• Excellent written and verbal communication with stakeholders.
• Commitment to continuous improvement of processes and customer service.

Responsibilities

• Process accounts payable and receivable activities including vendor creation and maintenance.
• Run payment cycles, perform reconciliations and generate reports.
• Engage with staff at all levels and external stakeholders to resolve issues.
• Contribute to continuous improvement initiatives within Finance Operations.

Skills

Accounts Payable operations

Shared service environment

Financial governance

Prioritise workloads

Communication skills

Continuous improvement

Education

Accounting or Finance qualification

Tools

SAP

Microsoft Office

Job description

The roles are working in the Financial Operations team ensuring that all accounts payable financial documents are processed in line with Australian Government policy, client agency's Accountable Authority Instructions (AAIs) and SDO's Service Level Outcomes.

This service covers the full range of accounts payable and accounts receivable activities such as vendor creation and maintenance, financial document processing, payment runs, enquires, reconciliations and reporting.

OUR IDEAL CANDIDATES

The successful candidate will possess the skills, knowledge and experience necessary to effectively work in the Financial Operations team and ensure the delivery of high-quality financial services in a shared service environment.

The successful candidates will be able to demonstrate:

• Experience in Accounts Payable operations, including accurate processing of invoices, payment runs, reconciliations, vendor management, and resolving payment issues.
• Experience working in a shared service environment.
• Knowledge of financial management principles, internal controls, and compliance requirements.
• The ability to prioritise competing workloads, manage deadlines, and maintain service delivery during periods of high demand.
• Excellent written and verbal communication skills, with the ability to communicate effectively with staff at all levels and with internal and external stakeholders.
• Demonstrated commitment to continuous improvement, including identifying opportunities to enhance processes, efficiencies and customer service.

The successful candidates will possess:

• Sound knowledge of Accounts Payable policies, procedures and best practice.
• An understanding of financial governance frameworks, including compliance, financial delegations, and internal controls.
• Knowledge of the Australian Government financial management framework, including the Public Governance, Performance and Accountability Act 2013 (PGPA Act).
• Experience using SAP, financial management systems and Microsoft Office applications.

Highly regarded qualifications, knowledge and experience include:

• Previous experience in an Accounts Payable function within the Australian Public Service.
• Previous experience working in a Shared Service environment.
• Experience in working with systems of the RBA.
• Qualification in Accounting, Finance or equivalent experience.
• Experience using ServiceNow or equivalent systems.

THE OPPORTUNITY

The roles are working in the Financial Operations team ensuring that all accounts payable financial documents are processed in line with Australian Government policy, client agency's Accountable Authority Instructions (AAIs) and SDO's Service Level Outcomes.

This service covers the full range of accounts payable and accounts receivable activities such as vendor creation and maintenance, financial document processing, payment runs, enquires, reconciliations and reporting.

OUR IDEAL CANDIDATES

The successful candidate will possess the skills, knowledge and experience necessary to effectively work in the Financial Operations team and ensure the delivery of high-quality financial services in a shared service environment.

The successful candidates will be able to demonstrate:

• Experience in Accounts Payable operations, including accurate processing of invoices, payment runs, reconciliations, vendor management, and resolving payment issues.
• Experience working in a shared service environment.
• Knowledge of financial management principles, internal controls, and compliance requirements.
• The ability to prioritise competing workloads, manage deadlines, and maintain service delivery during periods of high demand.
• Excellent written and verbal communication skills, with the ability to communicate effectively with staff at all levels and with internal and external stakeholders.
• Demonstrated commitment to continuous improvement, including identifying opportunities to enhance processes, efficiencies and customer service.

The successful candidates will possess:

• Sound knowledge of Accounts Payable policies, procedures and best practice.
• An understanding of financial governance frameworks, including compliance, financial delegations, and internal controls.
• Knowledge of the Australian Government financial management framework, including the Public Governance, Performance and Accountability Act 2013 (PGPA Act).
• Experience using SAP, financial management systems and Microsoft Office applications.

Highly regarded qualifications, knowledge and experience include:

• Previous experience in an Accounts Payable function within the Australian Public Service.
• Previous experience working in a Shared Service environment.
• Experience in working with systems of the RBA.
• Qualification in Accounting, Finance or equivalent experience.
• Experience using ServiceNow or equivalent systems.

The key duties of the position include:

FINANCE PEOPLE CAPABILITY FRAMEWORK AND JOB SPECIFIC CAPABILITIES

In addition to the broader capabilities outlined in the Finance People Capability Framework, Finance is seeking candidates who possess the following job specific skills and attributes aligned to our core capabilities:

Lead

• Provide support to the team, through sharing knowledge and experiences amongst a team in the successful delivery of Accounts Payable activities to all client agencies of the Service Delivery Office.

Collaborate

• Communicate and consult well with stakeholders on issues, encouraging input and seeking out solutions.

Achieve

• Ensure all Financial Operations work is delivered on time, within SLA and to a high standard. Supporting others to do the same by showing initiative and development.

Think

• Work with the team to review and identify processes for improvement and develop creative solutions.

Learn

• Take responsibility for improving your skills with a continuous improvement approach and be engaged.

Know

• Maintain your technical skills and knowledge of systems, legislation and policy to undertake the role.

Eligibility

ELIGIBILITY INFORMATION

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
• RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at https://www.apsc.gov.au/recruitability.

Getting to know the Department of Finance

As a central agency of the Australian Government, the Department of Finance (Finance) plays an important role in assisting government across a wide range of policy areas to ensure its outcomes are met.Finance supports the government’s ongoing priorities through the Budget process and fosters leading practice through the public sector resource management, governance and accountability frameworks. Finance plays a leading role in advising the government on many of its strategic priorities. We do this through our professional and considered approach to providing advice, developing policy, delivering services and engaging with our clients and stakeholders.Finance's key areas of focus are:- Budget- Business Enabling Services- Commercial- Governance and resource management