HR Operations & Systems Coordinator

LGT Group; Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

LGT Group is seeking an HR Operations and Systems Coordinator in Melbourne to streamline HR workflows using technology and approved AI tools. You will support the HR team with data integrity, reporting and admin tasks while testing practical digital improvements.

The role suits someone with a technology/engineering background who wants to move into HR and contribute to efficient, compliant operations and learning initiatives.

Qualifications

• Curiosity about technology and willingness to use data/systems to solve problems.
• Interest in AI and automation with safe, approved tools and data protection.
• Highly organised, process-driven with a habit of spotting data issues.

Responsibilities

• Identify repetitive HR tasks and map workflows to reduce manual effort.
• Trial, document and assess approved digital tools and automations for time savings and accuracy.
• Explore appropriate uses of approved AI for low-risk work and verify outputs.

Skills

Tech-savvy

Data analysis

Process improvement

Attention to detail

Education

Degree in technology or engineering

Tools

SharePoint

Kaplan CPD

Job description

HR Operations & Systems Coordinator Melbourne

LGT is the largest Private Banking and Asset Management group in the world to be owned by an entrepreneurial family. As the family office of the Princely House of Liechtenstein, we have years of experience in the management of sizeable sums of assets.

About the role

As the HR Operations and Systems Coordinator, you will help the HR team work more efficiently by improving workflows, making better use of technology and supporting the responsible adoption of approved AI tools. You will identify opportunities to streamline repetitive tasks, assist with testing and implementing practical digital improvements, maintain accurate people data, produce routine reports and provide administrative support across the broader HR team.

This is a great move for someone looking to step in to HR who may have a technology, engineering or similar background.

What you will do

Technology, automation and AI

• Identify repetitive HR tasks and process bottlenecks; map current workflows and propose practical ways to reduce manual effort and improve service quality.
• Help trial, document and assess approved digital tools, workflow changes and automations, checking that they save time without compromising accuracy or controls.
• Explore appropriate uses of approved AI tools for low-risk work, verify outputs and seek review before use.

General HR administration

• Respond to general HR enquiries from employees and managers, referring sensitive, complex or policy-related matters to the relevant HR colleague.
• Prepare standard letters, forms and correspondence.
• Coordinate learning and development sessions, including new starter induction, organise room bookings, catering, attendance records and maintenance of CPD points in Kaplan.
• Reporting from various HR systems and tailoring these as required.
• Maintain and update policies in line with regulatory and legislative changes.
• Manage the HR SharePoint intranet page.

Your profile

About You

• You’re curious about technology and have used data, systems or digital tools to solve practical problems and/or improve a process. That experience may come from HR or another field.
• You’re interested in AI and automation, while recognising the need to use approved tools, check outputs and protect sensitive information.
• Highly organised and process-driven, with a habit of spotting data issues and process improvements before they become problems.
• You’re detail-oriented and comfortable balancing improvement work with reliable day-to-day support.
• You communicate clearly, enjoy helping colleagues and know when to ask for guidance.
• A degree in technology, engineering or a related field is welcome, as is equivalent practical experience.

Transparency is important to us. That is why you will find everything that matters to us on our website – plus everything you should know about us before you meet us in person, open an account or apply for a job. That includes, for example, the history of the Princely Family, which is closely intertwined with our own.