HR, Operations and Administration Officer (Australian Based)

Alinea International; Melbourne; Hybrid; AUD 77,000 - 84,000; Full time

Job summary

Alinea International is seeking a full-time HR, Operations and Administration Officer to support the Operations Team in Melbourne. Based at Head Office, you will collaborate with colleagues and contractors to ensure efficient people, processes and administration across the business.

Your role covers recruitment and onboarding, contractor management, office management, document control, procurement and event planning, with duties extending to executive support and intranet coordination.

Qualifications

• Exceptional organisational skills and attention to detail.
• Experience in HR administration.
• Intermediate computer skills with Microsoft Office.
• Experience, and accuracy, with data entry.
• Experience managing and implementing administrative processes.

Responsibilities

• Support recruitment and onboarding of staff.
• Support onboarding and contracting of contractors and managing subcontractor compliance checks.
• Coordinate cross-team communications, intranet content upkeep, and staff engagement initiatives.
• Keeping documents and filing systems up to date; managing the corporate asset register.
• Office management, including access control and WHS compliance; procure general office supplies.
• Ad hoc support to the executive team; meeting and event planning.

Skills

Organisational skills

HR administration

MS Office proficiency

Data entry accuracy

Administrative processes

Education

Tertiary qualification or relevant experience

Job description

Job Title:HR, Operations and Administration Officer

Location of Position: Melbourne, Australia

Reporting to:Operations Manager

Remuneration:$76,578 to $83,822 plus superannuation depending on experience

Indicative LOE/Time Frame:Full-time

Citizenship:Right to work in Australia

Language Requirements:Fluent written and spoken English

Application Deadline: November 4th,but the role may be filled sooner. We will interview appropriate candidates as applications are received, so we encourage early submission.

Alinea International (Asia and the Pacific) is a rapidly-growing international development consulting firm dedicated to quality contributions towards sustainable futures with empowered communities. We are committed to supporting economic, social, and political development that leads to positive, inclusive and sustainable impacts. We provide a range of technical, advisory, facilitation, and managerial services tailored to the needs of our clients. We work with the Australian Government and other international donors, civil society, non-governmental organisations, and private sector groups. As a certified B Corporation, Alinea International is proud to be an ethical business that upholds the highest standards of environmental and social performance and accountability throughout our work.

Alinea International (Asia and the Pacific) proudly sources the best people from around the world to deliver progressive ideas focused on positive change, and consistently high-quality results. We provide our consultants with the opportunity to shape and contribute to projects and development approaches across a range of sectors in Australia, Asia and the Pacific that deliver results and equitable outcomes to communities.

Alinea International (Asia and the Pacific) is part of the global Alinea International group, headquartered in Canada.

At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results

Alinea is committed to safeguarding children and vulnerable adults. Given the nature of our work, candidates will be subjected to due diligence checks and to enhanced background checks as appropriate.

About the Role:

Alinea International is looking for a full-time HR, Operations and Administration Officer to work alongside our Operations Team in supporting our company's continuous growth. This role will be based in Alinea International's Head Office in Melbourne. The role will work with a broad range of stakeholders including Alinea colleagues and prospective/incoming staff and contractors.

Key Responsibilities:

HR:

• Supporting recruitment and onboarding of new staff
• Supporting onboarding and contracting of contractors and managing subcontractor compliance checks

Administration and Office Management:

• Coordinate cross-team communications, intranet content upkeep, and staff engagement initiatives.
• Keeping documents and filing systems up to date
• Managing the corporate asset register
• Office management, including managing office access and maintaining office spaces in line with workplace health and safety protocols
• Maintaining and purchasing general office supplies in accordance with procurement policy
• Ad hoc support to the executive team
• Meeting and event planning, and coordination
• Other Administrative duties as required

Selection Criteria:

Compulsory:

• Exceptional organisational skills and attention to detail
• A relevant tertiary qualification, or experience in a similar role
• Experience in HR administration
• Intermediate computer skills and substantial experience with Microsoft Office
• Experience, and accuracy, with data entry
• Experience managing and implementing administrative processes

Desirable:

• Experience working with ERP systems, relational databases, or other data management tools (eg Finance systems, project/task management systems)
• Experience working in international development or servicing Government departments
• Experience with developing/maintaining organisational intranet in Sharepoint

Personal Attributes

• Attention to detail
• Quick learner
• Ability to take direction and work as part of a team
• Passion for social justice

For more information about Alinea, please visit our website: www.alineainternational.com