HR Coordinator

The Y Australia; Victoria; On-site; AUD 60,000 - 75,000; Full time

Job summary

The Y Australia in Victoria is seeking an organised HR professional to coordinate recruitment, onboarding and employee administration, while upholding child safety standards and supportive environments for children, young people and staff.

Reporting to the People & Culture Manager, you will maintain records, support compliance, produce HR reports and provide frontline HR guidance across multiple service sites, contributing to ongoing process improvement and positive stakeholder relations.

Qualifications

• Demonstrated HR coordination across recruitment, induction and administration.
• Strong organisational and digital capabilities with confidential records handling.
• Knowledge of child-safe recruitment and Victorian Child Safe Standards.

Responsibilities

• Coordinate recruitment, onboarding and employee administration processes.
• Prepare employment documentation, contracts and correspondence.
• Maintain accurate employee records and HR systems.
• Support compliance including qualifications, registrations and training.
• Produce HR reports and workforce data.
• Provide first-line HR support to managers and employees.
• Assist with employee engagement and wellbeing initiatives.
• Support child safety and safeguarding administration.
• Contribute to process improvements.
• Build stakeholder relationships across the organisation.

Skills

HR coordination

Recruitment coordination

Onboarding

Employee records

HR systems

Child safety knowledge

Policy interpretation

Communication skills

Stakeholder liaison

Education

HR qualification desirable

Job description

Can you combine attention to detail with a genuine passion for people & culture and child safety?

About the Role

Reporting to the People & Culture Manager, you'll coordinate recruitment, onboarding, employee administration and compliance activities, while helping uphold The Y's commitment to creating safe and supportive environments for children, young people and employees.

The Y is seeking a highly organised professional who enjoys working with people and takes pride in delivering accurate, timely and confidential HR and Child Safety support.

What You'll Do

• Coordinate recruitment, onboarding and employee administration processes
• Prepare employment documentation, contract variations and employee correspondence
• Maintain accurate employee records and HR systems
• Support workforce compliance including qualifications, registrations and mandatory training
• Produce HR reports and workforce data to support decision-making
• Provide first-line HR support and guidance to managers and employees
• Assist with employee engagement, recognition and wellbeing initiatives
• Support child safety and safeguarding administration requirements
• Contribute to continuous improvement of HR processes and systems
• Build positive working relationships with stakeholders across the organisation

What You Will Bring

• Demonstrated HR coordination experience across recruitment, induction, employee administration and HR systems.
• Strong organisational and digital capability, with accurate and confidential handling of sensitive records.
• Knowledge of child-safe recruitment, Victorian Child Safe Standards, safeguarding reporting and how to elevate potential reportable conduct.
• Excellent communication, judgement, prioritisation and ability to work across multiple service sites.
• Ability to interpret policies and enterprise agreement processes while recognising when specialist advice is required.
• Relevant HR or business qualification desirable; experience in a child-related or community services setting desirable.
• Alignment with The Y values of Honesty, Caring, Respect, Responsibility and Safety

Requirements & Qualifications

• Current Victorian Employee Working with Children Check (or willingness to obtain)
• Current National Police Check (willingness to obtain at the Y's cost)
• Current Driver's Licence
• Right to work in Australia

At The Y, you'll have the opportunity to make a meaningful contribution in a purpose-driven organisation that genuinely values its people.

Benefits and Perks

• Employee Assistance Program
• Employee access to Y services and discounts
• Ongoing Training and Career Development
• Staff Immunisation Program
• Attractive family and volunteer leave entitlements
• Supportive management team
• Staff Awards and Social Functions

About The Y

The Y is a community-based, not-for-profit movement committed to creating a better world, with and for young people. YMCA Geelong delivers sport, recreation, camping, children’s services and community programs. We believe in the power of inspired young people and are committed to safe, inclusive, accountable and continuously improving services.

Child Safety Requirements

At The Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities.

As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.

All applicants will be obliged to comply with all safeguarding policy and procedures and safe behaviours.