HR Administration Officer

Catholic Schools Broken Bay; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Onsite parking or public transport

Work from home 1 day a week

Job summary

Catholic Schools Broken Bay invites applications for a HR Administration Officer to support contract preparation, data entry and onboarding during peak recruitment. This temporary full-time role starts 12 October 2026 and runs through 23 April 2027, based in our NSW offices.

You will deliver high-quality customer service to school leaders and staff, manage HR records in the HRIS, and ensure compliance with safeguarding and policy requirements while handling high volumes of data with accuracy.

Qualifications

• Minimum 2+ years of HR Administration experience.
• Completed or working towards an HR qualification (e.g. Bachelor’s Degree, Diploma, AHRI certification).
• Proficiency in Microsoft Office Suite.

Responsibilities

• Serve as first level contact for requests and queries.
• Administer contracts of employment and maintain HR records.
• Manage onboarding procedures for staff.
• Ensure accurate processing of new hires and changes in HRIS.
• Provide timely and quality advice to leaders and staff.
• Ensure compliance with policy requirements for appointments.

Skills

HR Administration

Data entry

Customer service

Microsoft Office

Education

Bachelor’s Degree / Diploma / AHRI certification

Job description

We are Catholic Schools Broken Bay, a vibrant and enriching learning environment that spans the Central Coast, Sydney's Northern Beaches and the North Shore. Students are engaged, empowered and inspired to become their best selves. Our 43 schools all promote faith, learning and wellbeing in the pursuit of our system wide Strategy, Shaping Tomorrow: Together in Faith. We invite parents, caregivers, and students to discover a Catholic education delivered with care and compassion, available through our Kindergarten to Year 12 pathways.

About the Role

With ourannualpeakSchool recruitment period underway, we are looking for a HR Administration Officer to play a key role in supporting our contract preparation and data entry during this period. You will have the responsibility to deliver expectational customer service to our school leaders and employees within Catholic Schools Broken Bay. This is a temporary, full-time role to commence on 12 October 2026 and conclude on 23 April 2027.

This role supports the effective delivery of key HR operations, including comprehensive pre-employment checks (such as the Working with Children Check and Teacher Accreditation), contract preparation and management, and onboarding processes. It also requires the accurate and timely entry of data into the HRIS system. A strong focus on detail is essential, as the role involves managing a high volume of data entry, validation, and contract-related administrative tasks on a daily basis.

Key Responsibilities

• Serve as the first level contact (i.e. triage officer) for the resolution of all requests and queries
• Administer contracts of employment, maintain HR records, and ensure data processed into our HRIS system is accurate
• Manage onboarding procedures for school and central office staff
• Ensure accurate and efficient processing of all new hires and changes to existing employment arrangements in the system
• Provide accurate, timely and quality advice, information and guidance to leaders and staff
• Ensure all new appointment and employment adjustments satisfy legislative or organisational policy requirements
• Provide high-quality advice whilst remaining responsive to the client needs or elevate matters to senior leaders
• Analyse issues, metrics and trends to identify and manage risk and/or recommend actions
• Monitor and maintain the teacher and school support staff casual resource pool
• Demonstrate a deep commitment to safeguarding as everyone's responsibility and prioritising child safety

Requirements

• Minimum 2+ years of HR Administration experience
• Completed or working towards an HR qualification e.g. Bachelor’s Degree, Diploma, AHRI certification
• Supportive of the Catholic ethos and values
• Quick learner with a pro-active mindset
• Keen eye for detail ensuring quality in all aspects of work
• Process-orientated individual with strong organisational skills
• Demonstrated ability to work autonomously while ensuring consistency and accuracy across all tasks
• Commitment to delivering high-quality customer service and maintaining positive relationships
• Ability to manage competing priorities and consistently meet deadlines
• Display a friendly and professional demeanour with excellent written & verbal communications skills
• Solid skills in using the Microsoft Office Suite

Benefits of Working with Us

• An attractive salary on offer
• onsite parking or public transport within close proximity
• the opportunity to work from home 1 day a week.

Closing Date: 5pm, Monday 5 October 2026

At Catholic Schools Broken Bay, child safety is paramount. Our commitment is for our school communities to be spaces where every student feels safe, supported, and empowered to grow and flourish. We actively seek individuals who recognise and are willing to commit to safeguarding as a shared responsibility.

Agencies, please note that unsolicited resumes will not be accepted for this position.