Health, Safety & Training Administrator

Foxleigh Mining; Middlemount; On-site; AUD 60,000 - 75,000; Full time

Job summary

Foxleigh Mining in Middlemount, Queensland is seeking a diligent administrative coordinator to support the Health, Safety & Training team on site. You will handle onboarding, record keeping, and ensure compliance across safety activities.

This hands-on role requires strong organisational skills, experience with Damstra and myOSH, and proficiency with Microsoft 365. You will liaise with stakeholders and help maintain efficient, safe site operations.

Qualifications

• Mining safety or training admin experience is desirable.
• Strong organisational and admin skills.
• Experience with Damstra, myOSH and Microsoft 365 apps.
• Able to communicate with diverse stakeholders.

Responsibilities

• Provide Admin & Team Support to the HST team.
• Manage site Training data and induction bookings.
• Maintain accurate document control and audit records.
• Prepare weekly/monthly reports and site-wide safety communications.
• Support systems and process improvements using Power Automate and 365 apps.

Skills

Organisational skills

Administration

Attention to detail

Stakeholder communication

Team player

Tools

Damstra

myOSH

SharePoint

Power Automate

Power BI

Job description

About Foxleigh Mine:

Foxleigh Mine is located 15km south of Middlemount and approx. 275km northwest of Rockhampton. The mine is in its 25th year of operation producing premium PCI metallurgical coal for use in steel manufacturing. At Foxleigh we take great pride in achieving our objectives and for us wining is the combination of care and results.

About the Role:

Reporting to the Health, Safety & Training team, this role provides critical administrative and coordination support to ensure the smooth delivery of safety, training, and compliance activities across site. You'll play a key part in onboarding, record keeping, system support, and communication that helps keep our people safe and engaged.

What You'll Be Doing:

In this hands-on and varied role, you'll:

• Provide Administration & Team Support – Respond to enquiries, assist with audits and inspections, and provide general administrative support to the HST team and other internal stakeholders.
• Training & Induction – Manage the site Training data and system, monitor and report on compliance, coordinate induction bookings, manage logistics for training sessions.
• Document & Record Management – Maintain accurate document control, ensuring compliance, version control, and proper storage of reports and audit records.
• Reporting & Communications – Prepare weekly/monthly reports, issue site-wide safety alerts and training requests, and coordinate meeting agendas, minutes, and action tracking.
• Systems & Process Support – Provide continuity in systems such as Damstra and myOSH and improve efficiency through tools such as Power Automate and other Microsoft 365 Apps.

About You:

We are looking for someone who:

• Has strong organisational and administration skills with attention to detail.
• Has solid understanding of document control requirements.
• Is confident using systems (experience with Damstra, myOSH & Microsoft 365 Apps such as SharePoint, Power Automate & Power BI is highly regarded).
• Can communicate effectively with a wide range of stakeholders.
• Thrives in a busy environment and enjoys working as part of a team.
• Previous experience in mining, safety, or training administration is desirable but not essential.

Why Join Foxleigh?

• Be part of a supportive team that values care, safety, and results.
• Develop your skills across health, safety, and training in the mining industry.
• Enjoy competitive remuneration and benefits, with the opportunity to contribute to a positive workplace culture.