Health, Safety and Training Administration Officer

Ulan Coal Mines Pty Ltd. Company; Mount Thorley; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Bonus potential

Career development

Health & wellbeing

EAP

Salary sacrifice

5 weeks annual leave

Team environment

Job summary

Glencore Coal Assets Australia is recruiting for a Health, Safety and Training Administrative Officer to support the HST team at the Bulga office. The role involves preparing reports, maintaining safety systems, and assisting with data quality and governance across sites.

You will contribute to annual safety plans, coordinate logistics, and help train site teams on safety databases. A background in mining administration and strong MS Office skills are essential.

Qualifications

• Previous experience in an administration role, ideally within mining, heavy industry or a compliance-focused environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy when managing records and reporting requirements.
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience using learning management systems, training databases or safety management systems (desirable).
• Well-developed verbal and written communication skills with the ability to build effective working relationships across all levels of the business.

Responsibilities

• Review and assist in the preparation and presentation of reports to meet site and corporate requirements.
• Maintain systems for reporting, investigation, notification and recording of incidents and near misses.
• Assist with the monitoring of data quality within the safety database.
• Support & assist in the implementation of annual plans, safety systems, procedures & policies.
• Support sites with data, reporting and system resolution.
• Assist GCAA Corporate HST Managers with ad hoc administration requests including purchase requisitions, management of distribution lists, and logistics and resource coordination as some examples.
• Transcribe accurate meeting minutes and prepare for distribution.
• Assist with document controller responsibilities.
• Provide coaching and training to site HST teams in the use of safety databases and systems.

Skills

Administration experience

Mining industry experience

Data reporting

Microsoft Office

Education

Diploma or higher

Tools

Learning Management System

Safety database

Excel

Job description

Advancing careers. Advancing everyday life.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Glencore Coal Assets Australia is one of Australia's largest coal producers, operating a diverse portfolio of open cut and underground coal mines across New South Wales and Queensland. Our operations are focused on delivering safe, sustainable and responsible mining while providing quality coal to international export markets.

An exciting opportunity exists for a Health, Safety and Training Administration Officer to join our Health, Safety and Training team. Reporting to the Director of Health, Safety and Training, and located at our Glencore Hunter Valley Office (Bulga), you will provide administrative and systems support to our health, safety and training team.

About the Role

• Review and assist in the preparation and presentation of reports to meet site and corporate requirements.
• Maintain systems for reporting, investigation, notification and recording of incidents and near misses.
• Assist with the monitoring of data quality within the safety database.
• Support & assist in the implementation of annual plans, safety systems, procedures & policies.
• Support sites with data, reporting and system resolution
• Assist GCAA Corporate HST Managers with ad hoc administration requests including purchase requisitions, management of distribution lists, and logistics and resource coordination as some examples.
• Transcribe accurate meeting minutes and prepare for distribution.
• Assist with document controller responsibilities.
• Provide coaching and training to site HST teams in the use of safety databases and systems.

About You

• Previous experience in an administration role, ideally within mining, heavy industry or a compliance-focused environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy when managing records and reporting requirements.
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience using learning management systems, training databases or safety management systems (desirable).
• Well-developed verbal and written communication skills with the ability to build effective working relationships across all levels of the business.
• A proactive approach to problem solving and continuous improvement.
• The ability to handle confidential information with professionalism and discretion.

What We Offer

• An attractive remuneration package including short-term performance-based bonuses.
• A focus on your career progression through training and development opportunities, tailored development plans and career pathways.
• Access to Glencore's "Fit for Life" program offering health and wellbeing benefits and discounts at over 400 retailers.
• Access to Employee Assistance Program (EAP) services.
• Salary sacrifice options.
• 5 weeks annual leave per year.
• A supportive team environment focused on safety, collaboration and professional growth.
• Glencore provides unrivalled career and development prospects, great communities and the opportunity to work with leaders in your field.