Training Systems Administrator

Ulan Coal Mines Pty Ltd. Company; Isaac Regional; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Nine-Day Fortnight roster

Annual bonus

Long service leave

Education assistance

On-site accommodation

Job summary

Glencore is seeking a proactive Training Systems Administrator to support the Health, Safety and Training team at Hail Creek Open Cut. You will help manage training scheduling, records, and documentation to meet SSE requirements and Coal Mining Safety and Health Act standards.

The role requires strong admin skills, excellent communication, and experience with systems like SAP, Workday or Damstra, plus proficiency in Microsoft Office. Local Queensland residency is preferred.

Qualifications

• Experience in office administration within a regulated environment.
• Strong organisational and record-keeping abilities.
• Proficiency in SAP, Workday or Damstra are highly regarded.

Responsibilities

• Support Training and Development scheduling and documentation.
• Maintain training records and ensure compliance with regulations.
• Coordinate inductions and onboarding for staff and contractors.
• Provide administrative support to the Training Superintendent.

Skills

Administrative skills

Interpersonal skills

Facilitation

Microsoft Office

Communication

Record keeping

Education

Business Administration qualification

Tools

SAP

Workday

Damstra

Job description

At Hail Creek, everything we do is about developing our people, optimising our asset and improving our future. We positively impact our people and communities. We strive to be industry leaders - the Mine of Choice. It's a culture that fosters pragmatic outcomes where things happen quickly. We promote those 'out of the box' ideas to continuously improve and no day is ever the same. With a large and passionate workforce of over 1,000 people, there is a great opportunity for you to contribute and make an impact.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Job Description

About the Role

We are seeking a proactive and highly organised Training Systems Administrator to support our Health, Safety, and Training team. Reporting directly to the Training Superintendent, this role is pivotal in ensuring our training scheduling, records, and documentation align with SSE requirements, industry standards, and compliance with the Coal Mining Safety and Health Act.

Key Responsibilities

Training & Development

• Support the site's training system/standards, aiming to achieve industry best practice in compliance with all requirements of:
• The Coal Mining Safety and Health Act & Regulations
• Ensure training resources, equipment and materials are available for both internal and external training
• Provide administrative support such as inductions and onboarding for employees and contractors
• Control costs in line with Safety & Training department budget;
• Ensure accurate and timely records are maintained for all training assessments activities conducted

Training Information Systems

• Ensure that Hail Creek Mine is provided with effective, timely, and high quality training data enabling control and analysis of site training records

About You

To thrive in this position, you should possess administration experience paired with exceptional interpersonal and facilitation skills to effectively engage with diverse management levels and external stakeholders. As a highly organised professional, you should demonstrate responsiveness, enthusiasm, innovation, self-motivation, and a drive for success within a dynamic environment. Proficiency in Microsoft Office (especially Word, Excel, and Outlook) is essential, alongside strong verbal and written communication skills to consistently meet deadlines. Experience in systems such as SAP, Workday or Damstra will be highly regarded.

Qualifications & Requirements

Essential

• Hold or be working towards a Qualifications in Business Administration
• Drivers licence

Desirable

• Tertiary Qualifications in Office Administration or Education and Training

What We Offer

At Hail Creek Open Cut, we are committed to ensuring our people feel valued and supported. In return for your contribution, we offer:

• Monday to Friday roster with the ability to apply for a Nine-Day Fortnight Compressed Work Arrangement
• Direct employment with Glencore - we are a responsible miner of coal that has a track record of operational excellence
• A competitive package with lifestyle benefits
• Annual short term performance bonus
• Above award Annual Leave entitlement
• Access to Coal Mining Industry Long Service Leave - one of the most generous long service leave schemes
• Provision for Education Assistance if you are wanting to further your studies down the track.

Location & Lifestyle

This role offers the flexibility to live locally or take advantage of our modern onsite accommodation village. Located just over an hour from the Mackay, Hail Creek Open Cut provides easy access to the stunning Airlie Beach and Whitsunday Islands. Our diverse workforce travels from across Queensland, including Rockhampton and Townsville, making it a well-connected and accessible location.

Why Glencore?

At Glencore, our people are empowered to think and act like entrepreneurs. We recognise and reward initiative, accountability, and strong leadership, while supporting individuals to grow and advance their careers. If you are motivated, caring, intuitive, and responsive, you'll thrive in a culture that values performance, progression, and continuous development.