Graduate Project Coordinator - Eco Projects & Invoicing

Environmental Jobs; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Xero experience

Career development

Projects across Sydney

Training opportunities

Job summary

BUSHY Landscapes is seeking a Graduate Project Coordinator to support project administration, invoicing and day-to-day coordination of Bush Regeneration and Horticulture teams. This office-based role collaborates with delivery teams, Operations Manager and Directors to ensure accurate invoicing and smooth coordination across field teams, clients and systems.

Recent graduates in business, accounting, administration, environmental science or related disciplines are encouraged to apply, with

Qualifications

• Experience using Xero or a similar cloud-based accounting platform is highly regarded.
• Some experience with invoicing, accounts administration, bookkeeping or financial recordkeeping is desirable.
• High attention to detail and accuracy when reviewing timesheets, costs, invoices and project records.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Confidence using digital tools such as Google Sheets, Trello, WhatsApp and cloud-based systems.
• Ability to problem-solve, prioritise and adapt in a dynamic work environment.
• An interest in ecological restoration, environmental management or the landscape industry.
• Experience in environmental services, bush regeneration, project administration or contract administration is desirable but not essential.

Responsibilities

• Preparing, issuing and tracking client invoices through Xero.
• Reviewing timesheets, purchase orders, job records and project information to support accurate and timely invoicing.
• Maintaining accurate client, supplier and project records within Xero and other business systems.
• Assisting with accounts receivable, including monitoring outstanding invoices and following up payment documentation.
• Supporting project cost tracking and maintaining records of approved variations and additional works.
• Assisting with scheduling, team allocations and weekly project planning across our Bush Regeneration and Horticulture teams.
• Liaising with clients, including councils and private landholders, regarding invoicing, purchase orders, scheduling, reporting and project milestones.
• Preparing and collating reports, photographs, herbicide logs and compliance documentation.
• Ensuring clear recordkeeping and document management across projects.
• Supporting other general administrative and project coordination tasks as required.

Skills

Xero experience

Invoicing

Attention to detail

Communication

Organisational skills

Digital tools

Problem solving

Adaptability

Interest in ecological restoration

Environmental services experience

Education

Bachelor's degree in business/accounting/environmental management

Tools

Xero

Google Sheets

Trello

WhatsApp

Job description

BUSHY Landscapes is seeking a Graduate Project Coordinator to support project administration, invoicing and day-to-day coordination of Bush Regeneration and Horticulture teams. This office-based role collaborates with delivery teams, Operations Manager and Directors to ensure accurate invoicing and smooth coordination across field teams, clients and systems.

Recent graduates in business, accounting, administration, environmental science or related disciplines are encouraged to apply, with