Governance Support Officer

Muswellbrook Shire Council; Muswellbrook Shire Council; On-site; AUD 70,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Professional development

12% superannuation

Job summary

Muswellbrook Shire Council is seeking a highly organised administrator to provide governance and committee support to the Council and internal bodies. You will coordinate meetings, prepare agendas and minutes, maintain action tracking and ensure compliance with legislation, policy and procedural requirements.

This permanent full-time role (35 hours per week) offers a salary from AUD 70,248 to 75,399 plus 12% superannuation, professional development, flexible work arrangements and access to staff

Qualifications

• Tertiary qualifications in administration or related discipline.
• Experience providing committee or governance support, including agenda preparation and minute‑taking.
• Ability to manage multiple deadlines in a high‑governance environment with strong attention to detail.

Responsibilities

• Coordinate Council and committee meetings including scheduling, preparation of meeting runsheets, agenda timelines, workflow management and distribution of papers.
• Assemble, manage and quality‑check agendas and business papers in consultation with Chairs, Directors and report authors.
• Provide internal assistance and support to staff in the use of the agenda and meeting management software, including guidance on report submission, workflows, deadlines and basic system issues.
• Attend meetings and prepare clear, accurate and timely minutes, capturing resolutions, decisions, councillor questions and actions, and maintain official records.
• Coordinate the receipt, tracking and follow‑up of councillor questions and requests arising from meetings, ensuring responses are obtained from responsible officers and issued within agreed timeframes.
• Maintain and monitor action lists and resolutions, follow up with responsible officers, andsupport the General Managertoaction resolutions, report on progress and outstanding actions to support timeliness, accountability and transparency to Councillors and the Community.
• Publish agendas, minutes, resolutions and supporting documents to Council’s website.
• Assist Councillors in preparing notices of motion in consultation with the General Manager and Executives.

Skills

Administrative support

Governance coordination

Meeting scheduling

Attention to detail

Education

Tertiary qualifications in administration or related discipline

Tools

Agenda management software

Job description

$70,248 - $75,399 a year

Full time, Permanent

12d ago , from Muswellbrook Shire Council

Provide high quality administrative and governance support to Council and internal committees by coordinating meetings, preparing agendas and minutes, maintaining action tracking, and ensuring compliance with legislative, policy and procedural requirements to support effective and transparent decision making.

Key Responsibilities

• Coordinate Council and committee meetings including scheduling, preparation of meeting runsheets, agenda timelines, workflow management and distribution of papers
• Assemble, manage and quality‑check agendas and business papers in consultation with Chairs, Directors and report authors
• Provide internal assistance and support to staff in the use of the agenda and meeting management software, including guidance on report submission, workflows, deadlines and basic system issues
• Attend meetings and prepare clear, accurate and timely minutes, capturing resolutions, decisions, councillor questions and actions, and maintain official records
• Coordinate the receipt, tracking and follow‑up of councillor questions and requests arising from meetings, ensuring responses are obtained from responsible officers and issued within agreed timeframes
• Maintain and monitor action lists and resolutions, follow up with responsible officers, andsupport the General Managertoactionresolutions,reporton progress and outstanding actions to supporttimeliness,accountability and transparencytoCouncillorsand the Community
• Publish agendas, minutes, resolutions and supporting documents to Council’s website
• Assist Councillors in preparing notices of motion in consultation with the General Manager and Executives

About you

• Tertiary qualifications in administration, governance, public administration or related discipline and/or equivalent relevant experience
• Demonstrated experience providing committee, meeting or governance support, including agenda preparation and minute‑taking
• Demonstrated ability to manage multiple deadlines in a high‑governance environment with strong attention to detail

What we offer

• Permanent full time,35 hours per week
• Salary from $70,248 to $75,399 per year(depending on qualifications, skills and experience)plus 12% superannuation
• Training Courses + Professional Development
• Flexible work arrangements with access to Indoor Accrued Time (Flexi)
• 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
• Access to EAP program for employees and their immediate family

About Muswellbrook

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger – we have space for you.