Governance & Risk Administration Officer

Careers at Council; Lithgow City Council; On-site; AUD 67,000 - 74,000; Full time

Benefits offered by this job

Ongoing learning and development

Flexible working environment

Rostered day off every fortnight

Fitness Passport program

Employee Assistance Program (EAP)

Job summary

Lithgow City Council is seeking a Governance & Risk Administration Officer to join our team in Lithgow, NSW. Reporting to the Governance, Risk and Assurance Manager, you will provide administrative, records management and secretariat support across council functions.

You will handle committee secretariat tasks, records management, document control, procurement processes and policy administration, ensuring accuracy, confidentiality and timely delivery in a local government environment.

Qualifications

• Certificate III in Business Administration or equivalent experience.
• Experience providing administrative and secretariat support across multiple functions.
• Experience maintaining registers, records, reporting schedules and controlled documents.
• Ability to manage competing priorities and meet deadlines.
• High attention to detail and confidentiality.

Responsibilities

• Provide administrative and secretariat support for committees and governance groups.
• Support corporate assurance, reporting and related administrative activities.
• Assist procurement, quotation, tender, contract and property administration processes.
• Administer document review processes and monitor deadlines.
• Maintain corporate records, registers and document libraries across functions.
• Support auditability through accurate recordkeeping and document control.

Skills

Administrative support

Secretariat support

Records management

Microsoft 365

Document control

Attention to detail

Education

Certificate III in Business Administration

Certificate in Records Management

Local Government Administration experience

Tools

Microsoft 365 applications

Electronic records management systems

TechnologyOne

Job description

Governance & Risk Administration Officer

Lithgow City Councilhas an exciting opportunity for aGovernance & Risk Administration Officerto join their team in Lithgow, NSW.

Reporting to the Governance, Risk and Assurance Manager, you will be responsible for providing administrative, records management and secretariat support across Council's governance, records and document control, committee administration, procurement, property, WHS and insurance functions.

More specifically, your duties will include (but will not be limited to):

• Providing administrative and secretariat support for committees, working groups, governance forums, audit committees and project steering groups.
• Provide administrative support for corporate assurance, reporting and related administrative activities.
• Provide administrative support for corporate assurance, reporting and related administrative activities.
• Provide administrative support for procurement, quotation, tender, contract and property administration processes.
• Administer document review processes and monitor reporting and review deadlines.
• Maintain corporate records, registers, document libraries and controlled documents across assigned functions.
• Support auditability through accurate recordkeeping and document control practices
• Maintain registers, action plans, review schedules, evidence records and supporting documentation.
• Monitor reporting deadlines and outstanding actions and undertake routine follow-up activities.
• Prepare routine correspondence, reports, agendas, business papers, minutes, action registers and administrative summaries.

For more detail about the specific duties and responsibilities of the position, pleaseCLICK HEREfor the complete Position Description.

About you

The successful candidate will meet the following criteria:

• Class C Driver Licence.
• Certificate III in Business Administration, Records Management, Local Government Administration or equivalent experience.
• Demonstrated experience providing administrative and secretariat support across multiple business functions.
• Experience maintaining registers, records, reporting schedules, action-tracking systems and controlled documents.
• Experience preparing correspondence, reports, agendas, business papers, minutes and administrative records.
• Demonstrated ability to manage competing priorities and meet deadlines.
• High-level proficiency in Microsoft 365 applications and electronic document and records management systems.
• Strong written communication, organisational and problem-solving skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and manage sensitive information.
• Demonstrated commitment to integrity, accountability and Work Health and Safety.

In addition the candidate would have experience providing administrative support within governance, corporate administration or regulated business environments, Experience providing committee secretariate support, experience supporting procurement, contract or property administration process, experience using TehcnologyOne of similar corporate information systems and knowledge of records management, privacy and document-control practices.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you.

• Between $1,286.96 and $1,414.11 per week, commensurate with your skills, qualifications and experience
• Permanent, Full-time, 35 hours per week
• Ongoing learning and development opportunities
• Flexible working environment
• Work/Life balance with a rostered day off every fortnight
• Access to Council's Fitness Passport Program and Employee Assistance Program (EAP)

APPLICATIONS CLOSE ON Wednesday 30 September 2026 at 4pm AEST.

Please note:To be considered for this position, candidates must address all selection criteria. Those who do not address the selection criteria with examples will not be considered.

Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process.

Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia.

You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council

The Lithgow local government area is located on the western edge of the majestic Blue Mountains. The area totals 4,567 square kilometres from the Capertee and Wolgan Valleys in the north, Little Hartley in the east, Tarana in the south and Meadow Flat in the west.

The major urban centre of Lithgow nestles in a valley of that name, overlooked by the sandstone escarpments of the Blue Mountains. In the addition to the major urban centre of Lithgow, the Lithgow local government area has 12 villages with mining or farming backgrounds. These smaller centres have proven to be a attractive rural residential areas which, along with the broader rural areas offer a truly unique lifestyle that harmonises its urban, industrial and rural qualities.

Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations.

The guiding principles of communication, accountability, respect, empathy and support define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community. For further details on Council's values, please visithttps://council.lithgow.com