Company Secretary & Executive Assistant

Villaggio Sant Antonio; Australian Capital Territory; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Salary packaging

Benefits

Job summary

Villaggio Sant Antonio in the Australian Capital Territory seeks a senior governance professional to work with the General Manager, Board and Executive Team. The role leads board governance, strategic actioning, and special projects to drive operational excellence in an aged care setting.

You will manage the governance calendar, prepare board papers, take minutes, support grant applications, and oversee compliance portals such as ACNC and My Aged Care.

Qualifications

• Experience as a Company Secretary, Board Secretary, Governance Officer or senior Executive Assistant
• Proven skill in preparing Board papers and taking accurate, timely minutes
• Experience supporting a senior leader, Executive Team or Board
• Strong writing skills, including grant writing (aged care, health or community funding is a plus)
• Advanced Microsoft Office skills; Board portal experience is an advantage
• Highly regarded: experience in aged care, retirement living, health or not-for-profit settings, and knowledge of ACNC and aged care compliance
• Real influence: see how strategic decisions are made and help deliver them
• Meaningful work: directly support the care and wellbeing of older people
• Career growth: build expertise in governance, strategy and funding in a sector undergoing major reform
• Great culture: join a warm, diverse community built on dignity, respect and belonging

Responsibilities

• Coordinate Board, Subcommittee and AGM meetings, prepare agendas and Board packs, take accurate minutes and maintain governance registers
• Turn Board resolutions into clear actions with owners and deadlines, track progress and raise risks early
• Coordinate special projects and deliver strategic and operational initiatives from planning through to measurable results
• Manage the annual governance calendar and help executives deliver decision-ready Board papers
• Manage the General Manager's diary to maximise focus on priority matters
• Write and manage aged care grant applications, support quality and accreditation reporting, and manage ACNC/My Aged Care portals

Job description

Work directly with the General Manager, Board and Executive Team

A senior, high-impact role at the centre of a values-led aged care organisation

salary packaging / other benefits

About the role

Board governance: coordinate Board, Subcommittee and AGM meetings, prepare agendas and Board packs, take accurate minutes and keep governance registers current.

Strategy to action: turn Board resolutions into clear actions with owners and deadlines, track progress and raise risks early.

Strategic, operational and special projects: work closely with the Villaggio General Manager and the Board to coordinate special projects and deliver strategic and operational initiatives, from planning through to measurable results.

Planning and reporting: manage the annual governance calendar and help executives deliver clear, decision-ready Board papers.

Executive support: manage the General Manager's diary so their time goes to what matters most.

Grants and compliance: write and manage aged care grant applications, support quality and accreditation reporting, and manage portals such as ACNC and My Aged Care.

About you

Experience as a Company Secretary, Board Secretary, Governance Officer or senior Executive Assistant

Proven skill in preparing Board papers and taking accurate, timely minutes

Experience supporting a senior leader, Executive Team or Board

Strong writing skills, including grant writing (aged care, health or community funding is a plus)

Sound judgement, absolute discretion and an eye for detail

Advanced Microsoft Office skills; Board portal experience is an advantage

Highly regarded: experience in aged care, retirement living, health or not-for-profit settings, and knowledge of ACNC and aged care compliance.

Real influence: see how strategic decisions are made and help deliver them.

Meaningful work: directly support the care and wellbeing of older people.

Career growth: build expertise in governance, strategy and funding in a sector undergoing major reform.

Great culture: join a warm, diverse community built on dignity, respect and belonging.