Governance & Events Administrator — Flexible Work

City of Armadale; Perth; On-site; AUD 79,000 - 92,000; Full time

Benefits offered by this job

Flexible work arrangements

Free gym membership and wellbeing

Novated lease opportunities

Study assistance

Flexible leave policies

Employee Assistance Program

Annual leave loading

Job summary

The City of Armadale is seeking a fixed-term, full-time administrator to support the CEO Directorate with governance, civic events and customer-focused administration. The role is based in Armadale and offers a salary of AUD 78,828 to 91,823 plus 12% superannuation.

You will manage councillor registers, diary coordination, meeting logistics and minutes, as well as provisioning for civic events and vendor coordination.

Qualifications

• Substantial administrative or secretarial experience.
• Proficiency in Microsoft Office and digital collaboration tools.
• Discretion and confidentiality in handling information.
• Experience coordinating events or functions.

Responsibilities

• Maintaining and updating Councillor registers, including Financial Interests, Common Seal and Attendance registers.
• Contributing to the collation and production of the Information Bulletin.
• Liaising with caterers, property officers and other service providers to support meeting and event logistics.
• Coordinating refreshments and logistics for the Councillors' Lounge.
• Supporting the coordination of meetings and workshops and preparing and distributing meeting minutes where required.
• Maintaining the Corporate Diary, coordinating meeting room bookings and preparing the weekly Forward Engagements schedule for Councillors.
• Assisting with the delivery of civic and mayoral events, including citizenship ceremonies, Annual Civic Function, Pioneers Reunion and End-of-Year staff events.
• Liaising with event stakeholders, vendors and suppliers.
• Providing procurement, finance, records management and workplace support activities across the Directorate.
• Raising purchase orders and supporting supplier invoice processing.
• Maintaining information and resources within the Councillors' Office.
• Coordinating workplace maintenance requests, office moves and workstation requirements.

Skills

Administrative experience

Secretarial experience

Event coordination

Discretion and confidentiality

Tools

Microsoft Office

Digital collaboration tools

Job description

The City of Armadale is seeking a fixed-term, full-time administrator to support the CEO Directorate with governance, civic events and customer-focused administration. The role is based in Armadale and offers a salary of AUD 78,828 to 91,823 plus 12% superannuation.

You will manage councillor registers, diary coordination, meeting logistics and minutes, as well as provisioning for civic events and vendor coordination.