Governance & Administration Officer – Hybrid

Council Jobs; Cobram; Hybrid; AUD 80,000 - 87,000; Full time

Benefits offered by this job

Above Award pay rates

Flexible work arrangements

Work From Home available

Training opportunities

Wellness initiatives

Parental leave

Volunteer leave

Job summary

Moira Shire Council in Cobram, Victoria, Australia, is seeking an Administration and Governance Support professional for a 12-month parental leave cover. The role supports meeting administration, governance processes and executive secretarial tasks within a regional council setting.

Key responsibilities include minutes, briefing materials, diary management, and coordinating governance documentation. The role requires strong MS Office skills and experience managing confidential information, with

Qualifications

• Demonstrated experience in an Administration role with proven ability to prepare large documents.
• Proficiency with data management software packages and MS Office.
• High level interpersonal skills, especially written and verbal communication.
• Experience working with and managing confidential and sensitive information.

Responsibilities

• Collate and distribute Council Meeting Agenda papers and attachments within statutory timeframes.
• Produce high quality Council Meeting Minutes capturing decisions and resolutions.
• Collate and distribute Council Briefing and Workshop papers; coordinate with authors for briefing materials.
• Manage end-to-end process for meeting documentation including archival of records.
• Provide Executive Support for Corporate Performance: manage diaries, prepare papers, track actions.
• Provide secretarial support for ELT and SLT meetings: distribute materials, record minutes, manage action items.
• Provide secretarial support for Audit and Risk Committee meetings: collate materials, take minutes and ensure presentation at Council meetings.
• Guide appropriate use of Council’s logo and perform audit compliance checks.

Skills

Administration experience

Interpersonal skills

Written and verbal communication

Confidential information handling

Autonomous work

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Moira Shire Council in Cobram, Victoria, Australia, is seeking an Administration and Governance Support professional for a 12-month parental leave cover. The role supports meeting administration, governance processes and executive secretarial tasks within a regional council setting.

Key responsibilities include minutes, briefing materials, diary management, and coordinating governance documentation. The role requires strong MS Office skills and experience managing confidential information, with