Administration Support Officer – Recovery and Resilience (part-time temporary)

Moira Shire Council; Cobram; Hybrid; AUD 39,000 - 47,000; Part time

Benefits offered by this job

Above Award pay rates

Flexible work arrangements (Work From 

Training and education opportunities

Wellness initiatives

Parental leave

Volunteer leave

Job summary

Moira Shire Council is seeking an Administration Support Officer – Recovery and Resilience (part-time, temporary). The role provides administrative support to the Recovery and Resilience team, assists with events, reports, and customer enquiries in a vibrant regional community along the Murray River.

The successful candidate will have prior admin/reception experience, strong IT and customer service skills, and the ability to manage multiple tasks with stakeholders across Cobram, Numurkah,

Qualifications

• Experience in administration or reception roles with strong customer service.
• Ability to use standard IT systems and produce reports.
• Demonstrated communication and organisation skills.

Responsibilities

• Provide administrative support to the Recovery and Resilience team.
• Coordinate bookings, logistics and promotional materials for events.
• Maintain records and generate timely reports for Council and State Government.
• Respond to inquiries and assist with budget monitoring and payments.
• Attend meetings, take minutes, and support newsletter distribution.

Skills

Administrative support

Reception

IT literacy

Customer service

Communication

Problem solving

Education

Administration/Reception experience

Tools

MS Office

Database/CRM basics

Job description

Administration Support Officer – Recovery and Resilience (part-time temporary)

Become a Part of Moira Shire Council’s Exciting Journey!

At Moira Shire Council, we're reimagining local government with fresh ideas, a friendly approach, and a passion for making a real difference in our vibrant regional community. Nestled along the stunning Murray River, our region spans from the lush Barmah Forest to lively towns like Cobram, Numurkah, Nathalia, and Yarrawonga—one of Victoria’s top holiday spots.

We believe in working together with honesty, respect, integrity, teamwork, and accountability to create a future everyone can be proud of.

Our role as a Council? To serve, support, and inspire our communities to facilitate the success of the Moira2045 Community Vision.

Why Work With Us?

• Above Award pay rates
• A strong, values based, positive organisational culture
• Supportive and family-friendly workplace.
• Flexible work arrangements to suit your lifestyle with opportunity to Work From Home
• Access to extensive training and education opportunities, including in-house leadership program
• Superannuation information sessions with Vision Super
• Salary packaging and novated leases available
• Access to wellness initiatives
• Corporate discounts at fivegyms across our shire
• Generous parental leave
• Up to two days paid volunteer leave for a community service within our shire.
• Cultural andceremonial leave.
• Opportunities for purchased leave to better accommodate your lifestyle.
• So much more.....

Please note all benefits are considered individually for roles on a pro-rata basis. Temporary and part-time roles may not be eligible for all inclusions.

Moira Shire Council is an Equal Opportunity Employer.

Moira promotes a workplace that actively seeks to include, welcome and value the contributions of all people and encourages people with a disability, Aboriginal Australians, young people and people from culturally diverse backgrounds to apply.

Role until 30 June 2028. 18 hours per week, Monday-Friday, with exact days and start and finish times to be decided in collaboration with the successful applicant.

Key Responsibilities and Functions

• To provide administrative support duties for the Recovery and Resilience team.
• Support the Coordinator and other officers to enable effective time management and prioritisation of workloads.
• Provide administrative support with the planning, coordination and delivery of recovery and resilience events, including bookings, logistics, promotional materials and liaison with event organisers and stakeholders
• To maintain records and provide timely production of reports for Council and State Government
• To provide an effective customer service and point of contact for fire affected and general enquiries and receive, assess and initiate action on enquiries and requests.
• Assist in the management and maintenance of databases and websites
• Respond to routine correspondence on behalf of the Coordinator and undertake follow-up action onoutstanding correspondence or reports.
• Prepare for, attend and take minutes and notes of meetings as required.
• Support the team in achieving the Post Event Recovery Action Plan actions and objectives of other relevant Council plans and strategies.
• Assist in monitoring of unit budgets and preparation of financial payments and reporting.
• Assist in administration of Community Grant Proposals and assist community organisations and groups where required.
• Assist in the preparation and distribution of the community recovery newsletter
• Assist and monitor the Recovery email account and respond or coordinate timely responses
• Assist with recovery and resilience events, activities and programs,

At times there will be a requirement to work after hours and on weekends to assist with events and programs the Recovery and Resilience team will deliver.

For more information about the role view the Position Description HERE (if Hyperlink is not working, click "Apply" to view it)

Key Selection Criteria

• Relevant experience in an administration/reception
• An understanding of services provided by Council’s Recovery and Resilience Department.
• Highly developed computer skills and ability to support other Council Officers in IT systems.
• Excellent communication (oral and written) and interpersonal skills including the ability to communicate effectively with the public by displaying a high commitment to customer service skills.
• Demonstrated aptitude to resolve problems and think critically.

Essential qualifications and experience

• Relevant and demonstrable experience in a previous Administration/ Reception role.
• Demonstrated strong customer service and IT Skills.

Desirable qualifications and experience

Knowledge and understanding of the local government operating environment and the delivery of services.