Global Team Welcome Ceremonies Lead (RWC 2027)

Rugby World Cup Australia; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

Rugby World Cup Australia (RWCA) is seeking a Team Welcome Ceremonies Event Lead to deliver the opening ceremonies for the Men's Rugby World Cup 2027. You will report to World Rugby’s Director of Corporate Events and collaborate with a second Event Lead to roll out ceremonies across seven host cities.

You will coordinate with Team Services, Security, Marketing, Legal and local partners, ensuring venues are prepared, VIPs are managed and production runs on schedule.

Qualifications

• Minimum 3 years’ experience in planning and delivering live events.
• Experience with major sporting or international events preferred.
• Strong ability to manage multiple events, budgets and deadlines.

Responsibilities

• Plan and deliver 24 Team Welcome Ceremonies across seven host cities.
• Create operational plans, schedules, budgets and risk documentation.
• Coordinate venue readiness, access, security, accreditation, transport, catering and branding.
• Procure and manage suppliers, production partners and contractors.
• Oversee ceremony content, scripts, run sheets, rehearsals and AV.
• Lead event-day operations from bump-in to bump-out.

Skills

Event planning

Project management

Stakeholder management

Operations coordination

Problem solving

Job description

Rugby World Cup Australia (RWCA) is seeking a Team Welcome Ceremonies Event Lead to deliver the opening ceremonies for the Men's Rugby World Cup 2027. You will report to World Rugby’s Director of Corporate Events and collaborate with a second Event Lead to roll out ceremonies across seven host cities.

You will coordinate with Team Services, Security, Marketing, Legal and local partners, ensuring venues are prepared, VIPs are managed and production runs on schedule.