Global Finance Admin Specialist — Growth & Training

Air Aroma; Melbourne; On-site; AUD 52,000 - 66,000; Full time

Benefits offered by this job

Birthday leave

Staff discounts on Air Aroma products

In-depth training and mentoring

Career progression within a global org

Office in Moorabbin with parking

Job summary

Air Aroma, a Melbourne-based scent marketing agency, is seeking a Finance Administration Assistant to support our global finance operations. You will prepare reports, manage invoicing across international offices, and ensure data accuracy and up‑to‑date records.

You’ll work with our finance team to process invoices, coordinate shipping and customs invoicing, and handle payments across multiple currencies using portals like Stripe and PayPal. The role offers growth within a global organisation.

Qualifications

• Proficient in Excel with data analysis and reporting
• Experience in a finance/administrative role preferred
• Bookkeeping accounts payable/receivable experience is desirable

Responsibilities

• Provide timely administration support to the Finance team
• Create and process invoices for global offices in Xero
• Coordinate shipping and customs invoicing with the warehouse team
• Obtain payment authorisation forms in multiple currencies and via various portals
• Process payments and support Accounts Receivable with payment follow-ups
• Assist with registrations and prepare regular financial/operational reports
• Extract and analyse data from Salesforce to support decision-making
• Maintain accurate records across systems and data integrity

Skills

Excel skills

Education

Bookkeeping/accounting qualification

Tools

Xero

Salesforce

Job description

Air Aroma, a Melbourne-based scent marketing agency, is seeking a Finance Administration Assistant to support our global finance operations. You will prepare reports, manage invoicing across international offices, and ensure data accuracy and up‑to‑date records.

You’ll work with our finance team to process invoices, coordinate shipping and customs invoicing, and handle payments across multiple currencies using portals like Stripe and PayPal. The role offers growth within a global organisation.