Global Executive Assistant & Operations Coordinator

Munich Reinsurance; Sydney; Sur place; AUD 65 000 - 86 000; Plein temps

Résumé du poste

Munich Re is seeking an Executive & Administrative Support professional to manage calendars, coordinate meetings, travel, and events, and assist with reporting. You will act as a professional contact for stakeholders and support senior leaders across the organisation.

The role emphasizes strong organisational skills, discretion with confidential information, and a proactive, solution-oriented approach within a fast-paced financial services environment.

Qualifications

• 2-3 years of experience in an administrative, coordinator, or assistant role.
• Strong organisational and time management skills.
• Excellent attention to detail and writing skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 tools (Outlook, PowerPoint, Teams, Excel).
• Ability to handle confidential information with discretion.
• Experience supporting senior leaders or executives.
• Experience in financial services, insurance, or professional services.
• Exposure to project coordination or event management.

Responsabilités

• Manage calendars and scheduling for assigned leaders.
• Coordinate meetings, including room bookings, videoconferencing, and catering.
• Monitor emails and assist with prioritisation.
• Prepare agendas, presentations, reports, and materials.
• Maintain electronic files and records.
• Arrange domestic and international travel, accommodation, and itineraries.
• Process travel and entertainment expenses per policy.
• Support planning and delivery of team meetings, workshops, offsites, and client events.
• Draft routine correspondence and meeting minutes.
• Assist with onboarding activities and maintain distribution lists.
• Track action items and follow up with stakeholders to ensure timely completion.
• Assist in preparing reports and dashboards as required.

Connaissances

Organisational skills

Time management

Attention to detail

Communication skills

MS 365 proficiency

Discretion with confidential info

Customer service mindset

Experience supporting senior leaders

Interpersonal skills

Team collaboration

Outils

Microsoft 365 (Outlook, PowerPoint, Teams, Excel)

Description du poste

Munich Re is seeking an Executive & Administrative Support professional to manage calendars, coordinate meetings, travel, and events, and assist with reporting. You will act as a professional contact for stakeholders and support senior leaders across the organisation.

The role emphasizes strong organisational skills, discretion with confidential information, and a proactive, solution-oriented approach within a fast-paced financial services environment.