Global Events Coordinator

CMR Surgical Ltd.; Town of Cambridge; Hybrid; AUD 49,000 - 72,000; Full time

Benefits offered by this job

Bonus

Pension

Healthcare

Enhanced parental leave pay

Job summary

CMR Surgical Ltd. is seeking a highly motivated Global Events Coordinator to join the Global Marketing team.

You will support planning and delivery of a diverse portfolio of global congresses, customer meetings and strategic events, reporting to the Head of Global Events, with a clear path toward Senior Events Coordinator and Global Events Manager. Initially you will learn, shadow, and support across the full event lifecycle, gaining hands-on experience in delegate management, hotel and travel

Qualifications

• Customer-focused – you care about the experience we create and consistently look for ways to exceed expectations.
• Highly organised – you enjoy managing detail and can keep track of multiple priorities.
• Proactive – you take ownership and look for solutions rather than waiting to be told what to do.
• Resilient – you remain calm and professional when plans change or challenges arise.
• Commercially aware – you understand the importance of budgets, suppliers and delivering value.
• Flexible – you understand that live events require flexibility around evenings, weekends and travel.

Responsibilities

• Support the planning and delivery of global congresses, customer meetings, exhibitions, workshops and strategic events.
• Coordinate multiple event workstreams across different countries and time zones.
• Maintain detailed event plans, timelines and checklists.
• Coordinate suppliers, venues, hotels and internal stakeholders.
• Ensure event requirements are accurately captured and delivered.

Skills

Event coordination

Global events

Communication

Time management

Stakeholder management

Job description

AtCMR Surgical, we're revolutionising the future of minimal access surgery withVersius, our next-generation surgical robotic system. We're growing fast, and we’re on a mission to transform how surgery is delivered globally for the benefit of patients, clinicians, and healthcare systems.

Our values—Ambitious, Humble, People-Focused, and Fair & Responsibledefine our approach to innovation, partnership, and growth. If you believe in making a meaningful difference in healthcare and want to be part of a purpose-driven company with bold ambitions, now is the time to join us.

CMR is an exciting and evolving company to be joining right now. Our commitment to our goal of building a world-class medical devices company is underpinned by the ground-breaking innovation of our next generation of surgical robots and a diverse team of talented and supportive individuals.

We’re breaking new ground which makes working here exciting, it provides autonomy, opportunity and makes the things you do visible. Come and join us and see what you’re capable of.

About the Role

We are looking for a highly motivated, organised and passionate Global Events Coordinator to join our Global Marketing team and support the delivery of a diverse portfolio of global congresses, customer meetings and strategic events.

The role reports directly to the Head of Global Events and offers an exciting opportunity for someone who wants to build a career in global events.

Initially, the role will focus on learning, shadowing and supporting the Head of Global Events across the full event lifecycle. You will gain hands-on experience in planning and delivering complex global congresses and customer meetings, while developing your knowledge of customer engagement, delegate management, hotel and travel logistics, supplier management, budgets and on-site event delivery.

As your knowledge, confidence and experience develop, you will progressively take ownership of individual workstreams, projects and eventually events. The longer-term development pathway is to progress into a Senior Events Coordinator, and then a Global Events Manager role, with increasing responsibility and ownership of the global events programme.

This is a hands-on and demanding role for someone who thrives in a fast-paced environment, enjoys working with people and takes genuine pride in delivering exceptional customer experiences.

Events do not always operate within traditional working hours. Evening and weekend work, as well as international travel, will be required as part of the event programme, particularly during congresses and major customer meetings.

In the initial stage of the role, you will:

• Shadow the Head of Global Events and learn how complex global events are planned and delivered.
• Support the planning and coordination of global congresses, customer meetings and other strategic events.
• Develop an understanding of the full event lifecycle, from initial planning through to on-site delivery and post-event evaluation.
• Gain experience in delegate management, registration and customer communications.
• Learn about hotel, venue and travel logistics.
• Support supplier management, quotations, contracts and negotiations.
• Assist with event budgets, purchase orders and invoice management.
• Gain practical experience of on-site event delivery.
• Support the coordination and logistics of surgical robotic systems and associated equipment where required.
• Learn how to manage multiple stakeholders, suppliers and competing priorities.
• Build strong knowledge of our customers, internal processes and standards of event excellence.

Progression towards Senior Events Coordinator, and then Global Events Manager.

As your skills and confidence develop, you will progressively:

• Take ownership of specific event workstreams and projects.
• Manage elements of events independently.
• Develop relationships with customers, suppliers and internal stakeholders.
• Take greater responsibility for budgets and supplier negotiations.
• Lead specific aspects of on-site event delivery.
• Manage delegate, hotel and travel logistics with increasing independence.
• Take responsibility for smaller events or defined elements of larger global congresses.
• Ultimately progress towards independently managing events and taking ownership of larger elements of the global events programme.

Progression towards Senior Events Coordinator, and Global Events Manager will be based on the development of the individual’s skills, experience, performance and readiness to take on greater responsibility.

This role is offered on a hybrid basis, with a minimum of 3 days a week being based in the office.

Responsibilities

Event Coordination

• Support the planning and delivery of global congresses, customer meetings, exhibitions, workshops and strategic events.
• Coordinate multiple event workstreams across different countries and time zones.
• Maintain detailed event plans, timelines and checklists.
• Coordinate suppliers, venues, hotels and internal stakeholders.
• Ensure event requirements are accurately captured and delivered.

Customer & Delegate Management

• Coordinate delegate registration, invitations, attendance tracking and communications.
• Support customer and stakeholder engagement throughout the event lifecycle.
• Ensure customer requirements are understood and delivered.
• Provide a professional and welcoming experience for customers, speakers and delegates.
• Maintain accurate delegate information and event records.

Hotel, Venue & Travel Logistics

• Coordinate hotel room blocks, meeting spaces, catering and venue requirements.
• Support delegate and stakeholder travel arrangements.
• Liaise with hotels, venues, travel agencies and other suppliers.
• Support negotiations on rates, contracts and services.
• Coordinate rooming lists, transfers, meeting rooms, catering and on-site requirements.
• Support the management and tracking of event budgets.
• Obtain and compare supplier quotations
• Support contract negotiations and supplier relationships.
• Raise purchase orders and manage invoices in line with company processes.
• Identify opportunities to deliver value while maintaining high standards.

On-Site Event Delivery

• Provide hands-on support during live events and congresses, including evenings and weekends where required.
• Coordinate suppliers, internal stakeholders and event activities on-site.
• Ensure event spaces, technology, equipment, materials and branding are delivered and operational.
• Support the logistics and coordination of surgical robotic systems and associated equipment where applicable.
• Respond calmly and professionally when plans change or unexpected issues arise.
• Help ensure every event is delivered to the high standards expected by our customers and Global Marketing team.

We’d expect you to be willing to turn your hand to anything within the Global Events remit that helps the team deliver its objectives.

About you

We are looking for someone who is passionate about events, highly organised and genuinely committed to delivering an outstanding customer experience.

You may be at an early stage of your events career or have experience in event coordination, congress management, meetings, hospitality or a related field. Most importantly, you will have the attitude, commitment and curiosity to learn.

You will be:

• Customer-focused – you care about the experience we create and consistently look for ways to exceed expectations.
• Highly organised – you enjoy managing detail and can keep track of multiple priorities.
• Proactive – you take ownership and look for solutions rather than waiting to be told what to do.
• Resilient – you remain calm and professional when plans change or challenges arise.
• Commercially aware – you understand the importance of budgets, suppliers and delivering value.
• Flexible – you understand that live events require flexibility around evenings, weekends and travel.
• Curious – you want to learn, ask questions and develop your knowledge.
• Ambitious – you want to grow your responsibilities and progress towards an Event Manager role.
• Passionate about excellence – you take pride in delivering high-quality events and exceptional customer engagement.

Why Join Us?

This is an opportunity to learn global events from the ground up, working directly under the Head of Global Events and gaining exposure to every stage of event delivery.

You will have the opportunity to work on high-profile global congresses and customer meetings, travel internationally, engage with customers and senior stakeholders, develop commercial and project-management skills, and progressively take ownership of your own events.

This is a challenging role and it requires commitment, flexibility and hard work. It is also an incredibly rewarding opportunity for someone who loves events and wants to build a career in global event management.

We offer a competitive salary and a great benefits package including a bonus, pension, healthcare and enhanced global parental leave pay.

Interested? We’d love to hear from you!

This role requires candidates to have eligibility to work within theUK.