Global Av & Venue Transitions Project Manager

Encore Apac; Sydney; On-site; AUD 119,000 - 146,000; Full time

Job summary

UNSW is seeking a Project Manager for the University Office of Global Affairs. The role delivers high-level project outcomes, manages HubSpot and databases, and coordinates cross-divisional collaboration to advance the Global Strategy.

The position requires proactive initiative, flexible handling of shifting priorities, and the ability to work with minimal supervision across multiple teams to build efficient workflows from scratch.

Qualifications

• Qualifications with extensive practical experience or equivalent education.
• End-to-end project management experience including plan development and documentation.
• Higher education sector knowledge and global education context understanding.
• Strong written and verbal communication with attention to detail.
• Collaborative skills across organizational levels.
• Excellent time management and problem-solving abilities.

Responsibilities

• Leads development and tracking of UOGA projects and events aligned with Global Strategy.
• Serves as a key contact for stakeholders, managing communications and urgent requests.
• Provides high-level executive project support with discretion and initiative.
• Oversees project plans, schedules, risk management, and governance compliance.
• Monitors time, cost, and quality to meet baselined targets.
• Coordinates international visits and meetings with briefings and item tracking.

Job description

Job Description

Employment Type: Full Time, 35 hours per week, Fixed Term 12-month contract.

Remuneration: Level 8 - from $132,445 plus 17% superannuation and leave loading

Location: Kensington NSW

About UNSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work. We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

About the Role

The Project Manager within the University Office of Global Affairs (UOGA) provides high-level project delivery and cross-divisional collaboration to drive UNSW\'s Global Strategy. Reporting directly to the Senior Manager, International Relations without direct reports, the role operates across multiple teams to establish efficient systems and processes, specifically managing HubSpot, databases, stakeholder engagements, and reporting.

This autonomous position suits an agile self-starter who can bring fresh eyes to underutilised systems and build effective workflows from scratch. Working with minimal supervision, the ideal candidate will show initiative and flexibility to easily adapt to shifting priorities across the portfolio.

Responsibilities

• Leads the development and tracking of UOGA projects, initiatives, and events aligned with key University Global Strategy workstreams.
• Acts as a key contact for internal and external stakeholders, managing communications and triaging urgent requests.
• Provides high-level executive project support to UOGA leadership with discretion, confidentiality, and initiative.
• Oversees the creation of project plans, schedules, risk management strategies, and UNSW governance compliance.
• Monitors time, cost, and quality metrics to ensure project deliverables meet approved baseline targets.
• Coordinates high-level international visits and meetings, preparing programmes, briefing notes, and tracking action items.

About You

• Relevant qualifications combined with extensive practical experience, or an equivalent combination of education and training.
• Proven end-to-end project management experience, including the development of project plans, objectives, and key documentation.
• Higher education sector knowledge alongside a sound understanding of global education context and trends.
• Superior written and verbal communication skills with meticulous attention to detail across all deliverables.
• Strong collaborative skills with a track record of building effective relationships across all organizational levels.
• Exceptional time management and problem-solving abilities, with the initiative to manage competing deadlines independently or as part of a team.

What a day in the role might look like

• Scope and plan projects, translating business needs into clear outcomes, deliverables and measures of success.
• Establish project plans, governance, budgets, risks, dependencies and reporting requirements.
• Lead cross-functional teams to deliver projects on time, within budget and to the required quality.
• Keep sponsors and stakeholders informed through clear reporting, advice and timely escalation of issues.
• Lead change and implementation activities to embed new services, systems, processes and ways of working.
• Build strong relationships across the organisation and with external partners to navigate priorities and drive outcomes.

Our commitment to inclusion

Bridge Housing is committed to creating a workplace where people feel respected, supported and able to contribute. Our values of integrity, innovation, inclusion and impact guide how we work. They shape the decisions we make, how we support our residents and one another, and the positive difference we aim to create every day.