Gift Operations Officer

University of Sydney; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

35-hour work week

Flexible working arrangements

Parental leave (up to 36 weeks)

Health & wellbeing services

Salary packaging

Ongoing professional development

Job summary

The University of Sydney Advancement team is seeking a Gift Operations Officer on a fixed term contract until November 2027. You will process gifts from donors and alumni and maintain associated data to support development and alumni relations activities.

You will work closely with fundraising and gift implementation teams to ensure accurate receipting and data maintenance for engagement efforts. As part of a collaborative, high‑performing team, you’ll help deliver scholarship support, research

Qualifications

• Excellent communicator in a high-attention-to-detail environment.
• Experience using Salesforce.
• Strong data processing and data maintenance skills and following procedures.
• Logical, methodical, well-organised with ability to prioritise and meet deadlines.
• Uses critical and analytical thinking to solve problems.

Responsibilities

• Process and manage gifts from donors and alumni accurately.
• Maintain associated data to support development and alumni activities.
• Ensure accurate receipting of gift transactions and data maintenance.
• Collaborate with fundraising and gift implementation teams to support engagement activities.

Skills

clear communicator

salesforce experience

data processing

detail oriented

analytical thinking

Tools

Salesforce

Job description

About the Opportunity

We are seeking applications for a Gift Operations Officer on a fixed term contract until November 2027. In this role you will process and manage gifts from donors and alumni accurately and efficiently. You will play an important part in processing gifts and maintaining associated data to ensure they can be used to support the development and alumni relations activities of the University. This team works closely with the fundraising and gift implementation teams to ensure the accurate processing and receipting of gift transactions and data maintenance to support the development and alumni engagement activities of the University.

About you

• Is an excellent communicator that thrives in a high attention-to-detail complex environment and has a strong focus on business processes.
• Has experience using salesforce
• Has highly developed data processing and maintenance skills, including the ability to follow documented data processing procedures.
• Is logical, methodical and well-organised, with the ability to prioritise workload and meet deadlines.
• Can approach problem solving using critical and analytical thinking.

About us

The University of Sydney Advancement team is one of the most successful fundraising operations in Australian higher education. Working within Advancement, you'll contribute to initiatives that support scholarships, groundbreaking research and projects that make a meaningful impact across the University and broader community. You'll join a collaborative, high-performing team that combines creativity with evidence-based decision making to drive success. As Australia's first university, the University of Sydney has a long-standing reputation for excellence in education and research, underpinned by values of leadership, access to education and creating positive change in society.

Why join us?

• 35-hour work week
• Flexible working arrangements
• Up to 36 weeks paid parental leave
• Access to health and wellbeing services
• Salary packaging opportunities
• Ongoing learning and professional development.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

Additional Diversity and Inclusion Statement

The University values are excellence, trust and accountability. The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

The University reserves the right not to proceed with any appointment. The University of Sydney may conduct routine pre-employment checks before an appointment is made.

Closing Date

11:59pm, Sunday 11th October 2026

Applications Close Sunday 11 October 2026 11:59 PM

Want to know more about working at the University of Sydney?

https://www.sydney.edu.au/about-us.html