Function And Events Officer

Everi Pty; City of Devonport; On-site; AUD 60,000 - 80,000; Full time

Job summary

Burnie Arts is seeking a hands-on Functions and Events Officer to lead the delivery of high-quality functions, events and community programs at our vibrant venue.

You will manage end-to-end event delivery, liaise with clients, hirers, partners and contractors, and coordinate resources to ensure seamless experiences that meet budgets and timelines.

Qualifications

• Experience in venue hire and event management.
• Strong negotiation and interpersonal skills.
• Commercial acumen and the ability to grow venue utilisation and revenue.
• Excellent customer service and relationship-building skills.
• Strong administration skills and attention to detail.
• Ability to manage competing priorities, meet deadlines and work independently.
• Flexible approach to working hours, including regular evenings and weekends.

Responsibilities

• Deliver end-to-end functions, events and community programs.
• Work with clients and hirers to develop event packages that meet their needs.
• Coordinate event requirements, contractors, equipment, furniture and venue resources.
• Develop opportunities to increase venue utilisation, bookings and revenue.
• Support development of function packages, menus, pricing, prospectus material and promotional content.
• Build and maintain relationships with clients and stakeholders to encourage repeat business.
• Manage function and event administration, financials and records.
• Collaborate with Performing Arts and Marketing teams to create events for the community.
• Support venue security, building maintenance and staff safety.
• Identify opportunities to continually improve customer and event experience.

Skills

Venue hire

Event management

Interpersonal skills

Commercial acumen

Customer service

Administration

Attention to detail

Tools

Microsoft Office

Job description

Burnie Arts is looking for a Function and Events Officer to take the lead in delivering functions, events and community programs that bring people together and showcase everything our vibrant cultural precinct has to offer.

This is a hands-on role for someone who enjoys working with people, managing the detail and seeing an event come together from start to finish.

What you will be doing

You will be responsible for delivering high-quality functions and events at Burnie Arts, working closely with clients, hirers, event partners, contractors, community organisations and stakeholders.

Your work will include:

• Managing the end-to-end delivery of functions, events and community programs.
• Working with clients and hirers to develop event packages that meet their needs.
• Coordinating event requirements, contractors, equipment, furniture and venue resources.
• Developing opportunities to increase venue utilisation, bookings and revenue.
• Supporting the development of function packages, menus, pricing, prospectus material and promotional content.
• Building and maintaining strong relationships with clients and stakeholders to encourage repeat business.
• Managing function and event administration, financials and records.
• Working with the Performing Arts and Marketing teams to develop exciting events and programs for the community.
• Supporting venue security, building maintenance and the safety of staff and patrons.
• Identifying opportunities to continually improve the customer and event experience.

About the Employer

Burnie Arts is a vibrant centre of creativity and culture for the Burnie community and the wider North-West region.

This is your opportunity to play a key role in creating experiences that bring people together, support local events and organisations, and make Burnie Arts a place where people want to be.

If you are an events person who thrives on action, enjoys working with people and takes pride in delivering a great experience, we want to hear from you!

About the Candidate

We are looking for someone who is organised, commercially minded and great with people, with the confidence to assist in managing a busy venue and competing priorities.

You will bring:

• Experience in venue hire, event management or venue operations.
• Strong negotiation and interpersonal skills.
• Commercial acumen and the ability to identify opportunities to grow venue utilisation and revenue.
• Excellent customer service and relationship-building skills.
• Strong administration skills and attention to detail.
• The ability to manage competing priorities, meet deadlines and work independently.
• Strong written communication and computer skills, including Microsoft Office.
• A flexible approach to working hours, including regular evenings and weekends.
• Experience in the hospitality or entertainment industry will be highly regarded.
• Fire Warden and/or First Aid training will be an advantage.