Contract Administrator

Rashi Joshi; City of Melbourne; On-site; AUD 79,000 - 85,000; Full time

Job summary

Global Vision Recruitment on behalf of Australian Manav Group Pty Ltd T/A AMG Security is seeking a Contract Administrator in Truganina, VIC. This role involves developing, negotiating, and administering contracts, coordinating with internal teams, and ensuring compliance with legal standards.

You will monitor budgets, prepare reports, and maintain strong client relationships to support timely project delivery and service excellence.

Qualifications

• Diploma in Contract Management or relevant (Preferred but not mandatory).
• Proven experience in contract administration or project coordination.
• Strong understanding of contract law, procurement processes, and relevant industry regulations.
• Excellent communication, negotiation, and problem-solving skills.

Responsibilities

• Develop, review, and negotiate variations to contracts, programs, and projects, ensuring alignment with client requirements and company capabilities.
• Administer contract documentation, ensuring all paperwork associated with contracts, projects, and services are accurate, timely, and compliant.
• Ensure contracts and service agreements are executed in accordance with the company’s operational procedures and legal standards.
• Work closely with internal stakeholders such as Project Managers and Operations teams to ensure security, cleaning, and manpower projects meet defined goals, timelines, and budgets.
• Coordinate with external clients and suppliers to ensure effective service delivery and resolve any issue related to contracts and services.
• Oversee the work carried out by contractors and vendors, ensuring work orders are fulfilled as per agreement and report on any variations or adjustments required.
• Monitor and review budgets, ensuring financial compliance with contract terms and providing regular reports to senior management on project progress and expenditures.
• Prepare and review submissions, proposal, and reports for senior management, outlining key deliverables, contract issues, and outcomes.
• Collect analyze, and report on project data, measuring performance against contractual agreements and identifying areas for improvement.
• Act as the primary contact for clients regarding any contract or service-related inquiries and address any concerns or issues in a timely manner.
• Build and maintain strong relationships with clients to ensure satisfaction and successful long-term partnerships.
• Advise senior management on matters requiring immediate attention and ensure the effective implementation of decisions.
• Review and coordinate new office accommodation arrangements, ensuring the requirements align with company operations and client needs.
• Contribute to process improvements and implement efficient administrative systems to streamline operations.

Skills

Contract administration

Project coordination

Budget monitoring

Negotiation

Communication

Education

Diploma in Contract Management

Job description

Global Vision Recruitment on behalf of Australian Manav Group Pty Ltd T/A AMG Security Date Posted: August 20, 2026 Position: Contract Administrator Salary: $79,000 - $85,000 per annum plus 12% Superannuation Hours: 38 hours per week Mode: Full-time Location: 5/25 Perpetual street, Truganina VIC 3029 Experience required: Minimum 1 year experience in in contract administration or project coordination

Duties and Responsibilities

• Develop, review, and negotiate variations to contracts, programs, and projects, ensuring alignment with client requirements and company capabilities.
• Administer contract documentation, ensuring all paperwork associated with contracts, projects, and services are accurate, timely, and compliant.
• Ensure contracts and service agreements are executed in accordance with the company’s operational procedures and legal standards.
• Work closely with internal stakeholders such as Project Managers and Operations teams to ensure security, cleaning, and manpower projects meet defined goals, timelines, and budgets.
• Coordinate with external clients and suppliers to ensure effective service delivery and resolve any issue related to contracts and services.
• Oversee the work carried out by contractors and vendors, ensuring work orders are fulfilled as per agreement and report on any variations or adjustments required.
• Monitor and review budgets, ensuring financial compliance with contract terms and providing regular reports to senior management on project progress and expenditures.
• Prepare and review submissions, proposal, and reports for senior management, outlining key deliverables, contract issues, and outcomes.
• Collect analyze, and report on project data, measuring performance against contractual agreements and identifying areas for improvement.
• Act as the primary contact for clients regarding any contract or service-related inquiries and address any concerns or issues in a timely manner.
• Build and maintain strong relationships with clients to ensure satisfaction and successful long-term partnerships.
• Advise senior management on matters requiring immediate attention and ensure the effective implementation of decisions.
• Review and coordinate new office accommodation arrangements, ensuring the requirements align with company operations and client needs.
• Contribute to process improvements and implement efficient administrative systems to streamline operations.

Qualifications

• Diploma in Contract Management or relevant (Preferred but not mandatory).

Other Skills and Requirements

• Proven experience in contract administration or project coordination, preferably within the security, cleaning, or manpower industries.
• Strong understanding of contract law, procurement processes, and relevant industry regulations.
• Excellent communication, negotiation, and problem-solving skills.
• Ability to manage multiple projects and deadlines effectively.