Full time

Hiring4Health; Waverley; On-site; AUD 65,000 - 95,000; Full time

Job summary

Zohorecruit is seeking an Office Manager / Logistics Manager to support a mobile healthcare provider delivering optometry and dental services across schools, aged care facilities, and communities with limited access to care.

You will oversee day-to-day administration, coordinate field staff, manage bookings, rosters, and logistics, and work across Strathfield and Bondi locations, ensuring smooth service delivery and strong partner relationships.

Qualifications

• Minimum 3 years’ experience in office management or administrative support, ideally in healthcare or mobile service environments.
• Excellent communication and interpersonal skills, with the ability to liaise professionally across teams and client organisations.
• Strong organisational and multitasking abilities, with exceptional attention to detail.
• Capable of working independently and solving problems efficiently.
• Proficient in Microsoft Office, Google Workspace, and scheduling tools.
• Demonstrated ability to manage time effectively, especially during peak periods.
• Experience using or implementing technology-based systems to improve workflow.
• Understanding and use of AI tools for automation, data management, or scheduling is essential.
• Flexibility to work from multiple office locations as required.

Responsibilities

• Oversee daily administration and manage workflow from initial bookings through to service delivery.
• Supervise and support administrative staff and field teams (optometrists, dentists, assistants, drivers).
• Coordinate and maintain schedules and rosters.
• Handle consent form distribution, collection, and tracking (digital and hard copy).
• Liaise with schools, aged care facilities, and community partners to confirm appointments and logistics.
• Conduct weekly calls with sites to confirm details and ensure service needs are met.
• Monitor and manage supplies, inventory, and mobile clinic readiness.
• Follow up with sites to encourage re-bookings and continuity of care.
• Respond to email queries and provide customer support.
• Support marketing activities and the promotion of charitable and paid services.
• Assist with grant applications and fundraising initiatives.
• Work across Strathfield and Bondi locations.

Skills

Office management

Healthcare experience

Communication

Organisation

Multitasking

Problem solving

Microsoft Office

Google Workspace

Scheduling tools

Time management

Tech systems

AI tools

Flexibility

Tools

Microsoft Office

Google Workspace

Scheduling tools

Job description

This position plays a key role in supporting a mobile healthcare provider delivering optometry and dental services to schools, aged care facilities, and communities with limited access to care. The Office Manager / Logistics Manager is responsible for overseeing day-to-day administrative and operational tasks, ensuring services run smoothly from booking through to completion.

Role Overview:

The successful candidate will manage core office functions, coordinate field staff schedules, and support broader operations including HR, finance, and marketing. This role requires someone highly organised, adaptable, and confident managing people, systems, and logistics in a dynamic, fast-paced environment.

Responsibilities:

• Oversee daily administration and manage workflow from initial bookings through to service delivery
  
• Supervise and support administrative staff and field teams (optometrists, dentists, assistants, drivers)
  
• Coordinate and maintain schedules and rosters
  
• Handle consent form distribution, collection, and tracking (both digital and hard copy)
  
• Liaise with schools, aged care facilities, and community partners to confirm appointments and logistics
  
• Conduct weekly calls with sites to confirm details and ensure all service needs are met
  
• Monitor and manage supplies, inventory, and mobile clinic readiness
  
• Follow up with sites to encourage re-bookings and continuity of care
  
• Respond to email queries and provide customer support
  
• Support marketing activities and the promotion of both charitable and paid services
  
• Assist with grant applications and fundraising initiatives
  
• Work across both Strathfield and Bondi locations
  

Requirements

• Minimum 3 years’ experience in office management or administrative support, ideally in healthcare or mobile service environments
  
• Excellent communication and interpersonal skills, with the ability to liaise professionally across teams and client organisations
  
• Strong organisational and multitasking abilities, with exceptional attention to detail
  
• Capable of working independently and solving problems efficiently
  
• Proficient in Microsoft Office, Google Workspace, and scheduling tools
  
• Demonstrated ability to manage time effectively, especially during peak periods
  
• Experience using or implementing technology-based systems to improve workflow
  
• Understanding and use of AI tools (e.g. for automation, data management, communication, or scheduling) is essential
  
• Flexibility to work from multiple office locations as required