National Whs & Environmental Leader — Transport & Logistics

Labourpower Recruitment Services Pty Ltd; Sydney; Sur place; AUD 70 000 - 100 000; Plein temps

Résumé du poste

Labourpower Recruitment Services Pty Ltd is seeking an Office Manager / Logistics Manager to oversee day-to-day administration and coordinate field staff in a mobile healthcare setting. The role spans HR, finance, and marketing support, with responsibility for bookings through service delivery, across Strathfield and Bondi locations.

You will manage schedules, supervise administrative staff and field teams, and ensure efficient operations in a fast-paced environment.

Qualifications

• Minimum 3 years’ experience in office management or administrative support, ideally in healthcare or mobile service environments.
• Excellent communication and interpersonal skills, with the ability to liaise professionally across teams and client organisations.
• Strong organisational and multitasking abilities, with exceptional attention to detail.

Responsabilités

• Oversee daily administration and manage workflow from initial bookings through to service delivery
• Supervise and support administrative staff and field teams (optometrists, dentists, assistants, drivers)
• Coordinate and maintain schedules and rosters
• Handle consent form distribution, collection, and tracking (both digital and hard copy)
• Liaise with schools, aged care facilities, and community partners to confirm appointments and logistics
• Conduct weekly calls with sites to confirm details and ensure all service needs are met
• Monitor and manage supplies, inventory, and mobile clinic readiness
• Follow up with sites to encourage re-bookings and continuity of care
• Respond to email queries and provide customer support
• Support marketing activities and the promotion of both charitable and paid services
• Assist with grant applications and fundraising initiatives
• Work across both Strathfield and Bondi locations

Connaissances

Office management

Scheduling

Communication

Interpersonal skills

Multitasking

Microsoft Office

Google Workspace

Outils

Microsoft Office Suite

Google Workspace

Scheduling software

Description du poste

This position plays a key role in supporting a mobile healthcare provider delivering optometry and dental services to schools, aged care facilities, and communities with limited access to care. The Office Manager / Logistics Manager is responsible for overseeing day‑to‑day administrative and operational tasks, ensuring services run smoothly from booking through to completion.

Role Overview:

The successful candidate will manage core office functions, coordinate field staff schedules, and support broader operations including HR, finance, and marketing. This role requires someone highly organised, adaptable, and confident managing people, systems, and logistics in a dynamic, fast‑paced environment.

Responsibilities:

• Oversee daily administration and manage workflow from initial bookings through to service delivery
• Supervise and support administrative staff and field teams (optometrists, dentists, assistants, drivers)
• Coordinate and maintain schedules and rosters
• Handle consent form distribution, collection, and tracking (both digital and hard copy)
• Liaise with schools, aged care facilities, and community partners to confirm appointments and logistics
• Conduct weekly calls with sites to confirm details and ensure all service needs are met
• Monitor and manage supplies, inventory, and mobile clinic readiness
• Follow up with sites to encourage re‑bookings and continuity of care
• Respond to email queries and provide customer support
• Support marketing activities and the promotion of both charitable and paid services
• Assist with grant applications and fundraising initiatives
• Work across both Strathfield and Bondi locations

About the Role:

This position plays a key role in supporting a mobile healthcare provider delivering optometry and dental services to schools, aged care facilities, and communities with limited access to care. The Office Manager / Logistics Manager is responsible for overseeing day‑to‑day administrative and operational tasks, ensuring services run smoothly from booking through to completion.

Role Overview:

The successful candidate will manage core office functions, coordinate field staff schedules, and support broader operations including HR, finance, and marketing. This role requires someone highly organised, adaptable, and confident managing people, systems, and logistics in a dynamic, fast‑paced environment.

Responsibilities:

• Oversee daily administration and manage workflow from initial bookings through to service delivery
• Supervise and support administrative staff and field teams (optometrists, dentists, assistants, drivers)
• Coordinate and maintain schedules and rosters
• Handle consent form distribution, collection, and tracking (both digital and hard copy)
• Liaise with schools, aged care facilities, and community partners to confirm appointments and logistics
• Conduct weekly calls with sites to confirm details and ensure all service needs are met
• Monitor and manage supplies, inventory, and mobile clinic readiness
• Follow up with sites to encourage re‑bookings and continuity of care
• Respond to email queries and provide customer support
• Support marketing activities and the promotion of both charitable and paid services
• Assist with grant applications and fundraising initiatives
• Work across both Strathfield and Bondi locations

Requirements

• Minimum 3 years’ experience in office management or administrative support, ideally in healthcare or mobile service environments
• Excellent communication and interpersonal skills, with the ability to liaise professionally across teams and client organisations
• Strong organisational and multitasking abilities, with exceptional attention to detail
• Capable of working independently and solving problems efficiently
• Proficient in Microsoft Office, Google Workspace, and scheduling tools
• Demonstrated ability to manage time effectively, especially during peak periods
• Experience using or